Accounts Payable Specialist

VaynerMedia • United States, United States • 4d ago

Hey there! We're VaynerMedia.

We're a contemporary global creative and media agency built to drive relevance and deliver real business results for our clients. Founded in 2009, we're proudly independent with offices in London, Amsterdam,New York, Los Angeles, Singapore, Sydney, Bangkok, Tokyo, and Mexico City.

Our work has been recognized by Cannes Lions, The Clios, and The Webby Awards, and we're part of the VaynerX family of companies.

At VaynerMedia, culture is everything-and empathy is how we build it. We bring together people from all over the world, across diverse backgrounds and disciplines, to create ideas that live at the intersection of attention and culture.

Within Finance, we're a fast-paced, collaborative, and ever-evolving team that values curiosity, initiative, and accountability. And now, we're looking for a London-based Accounts Payable Specialist to join our Finance team and support our EMEA finance operations.

Who You Are

You're detail-oriented, organized, and thrive in a collaborative environment. You're not afraid of a high-volume, fast-paced workflow and take pride in ensuring accuracy and compliance in every transaction. You're a strong communicator who can balance efficiency with empathy when working with internal teams and external partners.

What You'll Do

Transaction Verification & Compliance

Review and verify vendor invoices, and credit card transactions to ensure compliance with internal policies.

Perform due diligence on vendor accounts to validate legitimacy and billing accuracy.

Data Entry & Record Management

Accurately enter and maintain invoice and payment data in the accounting system (NetSuite).

Maintain organized electronic records to support financial audits and reporting.

Invoice Matching & Approvals

Perform 2-way invoice-to-PO matching and route for approval.

Investigate and escalate discrepancies, collaborating with procurement and relevant stakeholders.

Payments & Reconciliations

Prepare payment proposals and execute approved payments via the company's payment cycle.

Reconcile vendor statements and corporate credit cards to ensure accuracy and proper documentation.

Assist with reconciling media spend, out-of-pocket expenses, and third-party costs in partnership with the Commercial Finance team.

Vendor & Internal Liaison

Serve as the main contact for vendor inquiries related to payment status or discrepancies.

Setup new vendors within the system based on required/approved documentation and instructions provided by Finance/Legal teams (Vendor Service Agreements, etc.)

Build and maintain positive relationships with vendors and internal departments.

Reporting & Month-End Support

Prepare staff claims summaries and assist with monthly closing tasks.

Support audit preparation and provide financial data as needed.

Process Improvements & Compliance

Identify opportunities to streamline workflows and strengthen internal controls.

Stay current with global financial compliance standards and internal accounting policies.

What We're Looking For

2+ years of experience in Accounts Payable or general accounting (media agency experience preferred).

Strong attention to detail, organization, and follow-through.

Proficiency in NetSuite, Google Workspace, and/or Microsoft Office tools.

Excellent communication and interpersonal skills-able to work with teams across time zones.

A positive attitude and willingness to learn in a fast-changing, dynamic environment.

Prior experience in advertising, marketing, or media is a plus.

Here's how We Support You

We regularly review our benefits and are committed to providing a comprehensive programme for our people. Here's what we have to offer:

Unlimited Holiday + 1 Day Birthday Leave

YuLife (online discount platform)

Journey EAP - proactive and crisis support with life concierge services

Enhanced Parental Leave

Unlimited Coaching sessions, which can be private and team class sessions

Cycle to work scheme

Employee Assistance Program (Financial, Mental and Physical Wellbeing)

Cash Plan with Medicash - Level 1 cover, option to add partner, 4 children can be added for free

Virtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras

Life Assurance

Income Protection

Group Personal Pension

What you SHOULD KNOW about VaynerMedia

Think "lab" and not "agency". We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We're willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It's fun!

We believe 100% that brands can be built on digital platforms and part of our model is built bottom up, flipping the traditional advertising model and process on its head. We don't play to agency/industry norms and our culture and energy reflects that.

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can't wait to meet you.

VaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part time or fixed term employment, age or any other legally protected class.

Candidates must be authorised to work in the U.K.

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