Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Requirements
The Office of Student Affairs at GU-Q is looking for an Administration and Athletics Manager or Senior Manager for Administration and Athletics to provide operational, administrative, and communications support to Student Affairs, overseeing policy development, event coordination, and executive assistance. The role also manages the university's Athletics and recreation programs to promote school spirit and student engagement. Additionally, the position develops and oversees a comprehensive Coordinator program and provides leadership to staff to support team performance and growth.
Candidates are encouraged to apply as soon as possible. The review of applications will start on December 3, 2025. This is a 3 year term (renewable) position.
Key Accountabilities:
Provide comprehensive operational and administrative support to Student Affairs by directing the development and maintenance of policies, procedures, and operational protocols; coordinating and executing Division events and meetings and delivering high-level executive assistance to Division leadership through strategic coordination, project support, and stakeholder engagement.
Lead and oversee all Student Affairs communications and reporting functions, ensuring consistent messaging, strategic alignment, and timely dissemination across newsletters, social media, internal updates, and semester/annual reports.
Oversee the GU-Q Athletics program and budget, as well as internal recreation programs to cultivate a culture of athleticism, teamwork, school spirit.
Develop and implement a comprehensive Student Affairs Coordinator program, ensuring a robust pipeline of skilled and engaged student support and providing team leadership to guide, develop, and support staff objectives.
Key Activities:
Develop, review, and regularly update division policies, procedures, and operational protocols to ensure consistency, compliance, and continuous improvement.
Maintain and coordinate the comprehensive Division events calendar to ensure alignment, visibility, and effective communication across Student Affairs.
Provide comprehensive coordination and operational support for all Division events, contributing to their smooth execution and impact.
Plan, schedule, and manage all Division-level meetings, including agenda preparation, documentation, and follow-up actions.
Support strategic initiatives by conducting research, data analysis, and drafting proposals or recommendations.
Support division projects by tracking milestones, and ensuring timely follow-up on action items.
Oversee the preparation, accuracy, and timely submission of the Division's end-of-semester and annual reports, highlighting key outcomes, impact, and areas for growth.
Oversee all official internal and external Student Affairs communications, including but not limited to the biweekly Student Affairs Snapshot newsletter, GU-Q Engage platform, website content, student poster approvals, and social media presence ensuring messaging is timely, consistent, engaging, student-centred and aligned with the Division's strategic goals.
Lead the planning and execution of the GU-Q Athletics program in close collaboration with QF partners, managing compliance and logistics.
Coordinate games, practices, schedules, coaches, and tournaments and organize major annual events such as the Athletics Recognition Dinner.
Oversee the procurement of uniforms and equipment.
Manage the Drop N Play recreation program, fostering inclusive opportunities for student wellness, engagement, and community building.
Supervise front desk operations, including oversight of Hamad Health Cards, Student Wellness & Counseling Center (SWCC) scheduling, and appointment management for Office of Academic Services (OAS), and Student Affairs services.
Supervise direct reports, set and review performance objectives, and support professional development and training.
Partner with Human Resources to manage recruitment, onboarding, and offboarding of team members.
Requirements:
Bachelor's degree.
5+ years of relevant experience working with students, preferably in higher education (8+ for senior manager).
2+ years of supervisory experience (4+ for senior manager).
Experience with database systems and data management.
Ability to organize sports teams and events, and manage tournaments.
Familiarity with events management.
Excellent oral and written communication skills.
Strong attention to detail and excellent organizational skills.
Understanding the importance of meeting student needs.
Familiarity with working in a multicultural environment and with students from diverse backgrounds.
Proficiency with MS Office Suite and Google Apps.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .
EEO Statement:
GU is an Equal Opportunity Employer (https://policymanual.hr.georgetown.edu/200-hiring-and-employment/201-equal-employment-opportunity-affirmative-action/) . All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law (https://georgetown.box.com/s/jkc3kxwrf56e1n2km0jh1vj09fvanw70) .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .
