Academic Operations Coordinator

Rochester Regional Health • Rochester, NY • 54min ago

Description Job Title: Academic Operations CoordinatorDepartment: College OperationsLocation: Rochester General College of Health CareersHours Per Week: 40Schedule: Monday - Friday, 8am - 4:30pmSUMMARY:The role provides critical administrative, operational, and logistical support for the College's academic programs, faculty, and students. The position supports academic scheduling, faculty communications, policy implementation, and academic documentation processes. This position also ensures that academic operations run efficiently and consistently, fostering a high-quality experience for faculty and students while supporting the College's academic excellence and institutional priorities.RESPONSIBILITIES:Academic and Faculty Support Coordinate academic scheduling, room assignments, and classroom logistics with the Registrar and Program Directors.Assist with onboarding, scheduling, and communications for full-time and adjunct faculty.Provide administrative support for faculty and academic committee meetings, including agenda preparation, accurate minute-taking, and action item tracking.Manage textbook adoption and ordering processes; maintain inventory and distribution of course materials.Manage ATI orders and student counts by cohort, ensuring alignment with course sequencing, accurate billing, and timely access to ATI learning resources.Maintain faculty credential files and supporting documentation by institutional and programmatic accreditation standards (e.g., CVs, transcripts, licensure, and evaluation records).Student and Program Operations Assist in coordinating tutoring, remediation, academic standing communications, and other student academic support processes.Maintain updated syllabi archives, student handbooks, and academic calendars.Serve as a liaison between faculty and student-facing departments for academic policy questions, course issues, and scheduling adjustments.Support communication of academic deadlines, policy updates, and important dates to students and faculty.Partner with the Registrar to coordinate and publish the Dean's List and support honor society activities, including communications and event logistics.Collaborate with the Student Engagement and Events Manager to support academic-related components of campus-wide events such as orientation, recognition ceremonies, and commencement.Data, Reporting, and Compliance Compile academic data and support preparing internal reports, dashboards, and accreditation submissions.Track faculty teaching loads and instructional hours by academic workload policies.Maintain accurate curriculum and program records to support audits, reviews, and compliance requirements.Assist with documentation related to program development, curriculum approvals, and governance decisions.Administrative and Clerical Support Maintain the Academic Affairs office supplies and manage purchase orders and inventory.Provide general clerical support, including copying, scanning, and organizing documents for faculty and administrative use.Schedule meetings, manage calendars, and coordinate logistics for academic events and Provost-led meetings.Maintain shared drives and institutional repositories of academic files, policies, and operational documents.Facilities & Technology Support Coordinate small-scale classroom or office setup requests, including furniture, AV equipment, and IT ticket submissions in partnership with the Desktop Support Specialist and Director of Academic Operations.Track faculty and program technology needs and escalate facility or equipment issues.Maintain inventory logs for academic equipment (e.g., projectors, document cameras, classroom technology) and support the Director in resource planning.Regulatory & Accreditation Support Assist in collecting and maintaining documentation required for regulatory and accreditation compliance related to classroom operations, instructional hours, and faculty qualifications.Support preparing academic documentation or

Similar Jobs

Access Associate

Rochester Regional Health • Rochester, NY • 51min ago

DescriptionJob Title: Access Associate Department: Internal Medicine Location: CornerstoneHours Per Week: 40 HoursSchedule: M - F 8:45AM - 5:15PM Sign-On Bonus: $0 SUMMARY: In a customer service oriented manner, intervie...

51min ago

Go to Apply

Access Associate

Rochester Regional Health • Rochester, NY • 54min ago

Description Job Title: Access Associate Department: OB/GYN Location: Clinton Crossing OB/GYN Hours Per Week: 40 HoursSchedule: M - F 8AM - 4:30PMSign-On Bonus: $0 SUMMARY: In a customer service oriented manner, interview...

54min ago

Go to Apply

Access Associate

Rochester Regional Health • Rochester, NY • 54min ago

Description Job Title: Access Associate Department: OB/GYN Location: UnityHours Per Week: 40 HoursSchedule: M - F 8AM - 4:30PM Sign-On Bonus: $0 SUMMARY: In a customer service oriented manner, interviews patients and/or...

54min ago

Go to Apply

Airport Security Guard

Johnson Security Bureau, Inc. • Rochester, NY • 58min ago

Job Title: Airport Security Guard Location: Frederick Douglass Greater Rochester International Airport (ROC) - Rochester, NY Company: Johnson Security Bureau, Inc. Employment Type: Full-Time Pay Rate: $17.00/hour Schedul...

58min ago

Go to Apply

Field Technician

Big Ash Fireplace & Stoves • Holley, NY • 1h ago

IT & Engineering

Full job description Job Summary: We are seeking an enthusiastic individual to join our team as a paid apprentice. This position offers a unique opportunity to learn and develop skills in a hands-on work environment with...

1h ago

Go to Apply

HVAC Technician

Don Fox Heating & Cooling, LLC • Caledonia, NY • 1h ago

IT & Engineering

HVAC Technician Installation and Maintenance: Assist in the installation of (residential, commercial and industrial) HVAC systems and perform regular maintenance to ensure optimal performance. Emergency Repairs: Handle e...

1h ago

Go to Apply

CNC SET-UP OPERATOR - B SHIFT

Advantech Industries Inc. • Rochester, NY • 1h ago

Manufacturing & Warehouse

CNC SET UP/OPERATOR - B SHIFT Advantech Industries, Inc. is a family-owned manufacturing company based in Rochester, New York, specializing in CNC machining, sheet metal fabrication, welding, and assembly services. The c...

1h ago

Go to Apply

CNC PROGRAMMER

Advantech Industries Inc. • Rochester, NY • 1h ago

IT & Engineering

CNC PROGRAMMER Advantech Industries, Inc. is a family-owned manufacturing company based in Rochester, New York, specializing in CNC machining, sheet metal fabrication, welding, and assembly services. The company, founded...

1h ago

Go to Apply

MATERIAL HANDLER

Advantech Industries Inc. • Rochester, NY • 1h ago

Manufacturing & Warehouse

Advantech Industries, Inc. is a family-owned manufacturing company based in Rochester, New York, specializing in CNC machining, sheet metal fabrication, welding, and assembly services. The company, founded in 2002, serve...

1h ago

Go to Apply

CNC MACHINIST - B SHIFT

Advantech Industries Inc. • Rochester, NY • 1h ago

Manufacturing & Warehouse

CNC MACHINIST Advantech Industries, Inc. is a family-owned manufacturing company based in Rochester, New York, specializing in CNC machining, sheet metal fabrication, welding, and assembly services. The company, founded...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.