Administrative Specialist II Part Time - Public Administrator

Jefferson County Government • Hillsboro, MO • 17h ago

To Apply:

Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

JOB SUMMARY

The position involves providing general clerical support including assistance at the counter and via telephone. Work involves providing general clerical support to the departments; including the sorting, processing and delivery of mail; providing customer service for the community and in-house staff; collecting and distributing documents and accepting payments for departmental programs; processing various printing, mailing and copying requests; performing general office support functions such as filing; and operating common office equipment in fulfilling clerical tasks.

ESSENTIAL JOB FUNCTIONS

For All Departments

Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks.

Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate.

Keeps appointment calendars and schedules appointments for staff and the general public seeking services.

Maintains and orders office supplies, as assigned and when needed.

Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork.

Assists in sending out billings and other mass mailings.

Performs basic research and compiles documents needed for various reports and management-level documents.

Prepares and completes forms and composes letters.

Sets up and maintains specialized paper and electronic office files.

May accept payments for fees, fines, goods or services as required by the department.

Files letters, reports and related technical information in the prescribed manner.

Performs work at assigned location during specified business hours.

Performs related additional duties as required and assigned.

QUALIFICATIONS

Education and Experience:

High School Diploma or equivalent;

Two (2) year of related experience;

Or equivalent combination of education and experience.

Licenses or Certifications:

None

Special Requirements:

Many situations will require early morning or late evening hours.

Knowledge, Skills and Abilities:

Knowledge of general office procedures.

Knowledge of department functions, resources and general practices.

Knowledge of grammar, spelling and alphanumeric sequencing.

Skills in typing, data processing and file maintenance.

Ability to create and maintain files and records.

Ability to work independently with minimal supervision.

Ability to follow both oral and written directions.

Ability to operate commonly used manual and automated office equipment.

Ability to use and trouble shoot various computer and standard office equipment.

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