Office Coordinator (Administrative Assistant 3)

Department of Ecology • Lacey, WA • 1h ago

Keeping Washington Clean and Evergreen**

The Department of Ecology is hiring an Office Coordinator (Administrative Assistant 3) within the Human Resources Office.

Location:

Headquarters Office in Lacey, WA{target="_blank" rel="noopener noreferrer"}.

Upon hire, you must live within a commutable distance from the duty station.

Schedule: **This position is required to work in the office five days per week and is not eligible for telework.

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Duties

In this role, you will provide high-level administrative support for the Human Resources (HR) Office and our management teams. Your daily work will include:

Ordering and tracking equipment and supplies.

Receiving and sorting incoming mail and preparing outgoing mail.

Responding to questions and requests from employees (in person, email, or over the phone).

Creating and updating accessible documents.

Building and maintaining SharePoint sites and document libraries.

Assisting HR staff with ongoing projects.

You will often be the first point of contact for employees seeking information or help from HR. Because of this, you will play an important role in supporting our person-centered approach to service.

This position is a great opportunity to grow your skills in SharePoint, document accessibility, and HR operations. You will work closely with a mission-driven HR team that supports people working to protect Washington's environment.

We are looking for someone who is motivated, able to take initiative, willing to follow direction, and comfortable balancing multiple tasks at once. Strong customer service skills and the ability to work well with others are essential.

If this sounds like a good fit, we encourage you to apply and join our team!

Qualifications

For detailed information on how we calculate experience, please visit our Recruitment website{target="_blank" rel="noopener noreferrer"}.

Required Qualifications:

Four years of experience and/or education as detailed below:**

Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work.

Education involving a major study in business administration, public administration or closely allied field

Required Knowledge and Skills:

Administrative and Organizational Skills -- Demonstrated experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files.

Empathic Communication and Active Listening -- The ability to engage with employees through attentive listening, respectful dialogue, and emotional awareness to foster understanding and de-escalate conflict.

Emotional Intelligence and Composure -- A

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