Administrative Assistant

Calista Corporation • Anchorage, AK • 16h ago

Why choose us?

Our founding Company was established more than 50 years ago and has a legacy of welcoming new employees by providing competitive wages, flexibility, and premier health and wellness programs for you and your family.

What does STG Inc do?

STG Incorporated is part of the Calista Brice Line of Companies, proud subsidiaries of the Calista Corporation, an Alaska Native Corporation. STG performs construction and project management services throughout Alaska and beyond. We are recognized as innovative leaders in rural infrastructure solutions including specialty pile foundations, energy upgrades, and telecommunications.

What can you expect?

As the Administrative Assistant, you will work onsite in Anchorage, AK and will support the day-to-day accounting and administrative operations of STG Inc. You will serve as the first point of contact for visitors and callers and will be responsible for a variety of general clerical and administrative duties.

How will you do it?

Front Desk and Reception:

Greet visitors promptly in a professional, friendly, and courteous manner.

Answer and route multi-line phone calls, taking accurate messages as needed.

Check and respond to messages from the main company voicemail daily.

Administrative and Office Support:

Open, date stamp, distribute, and process all incoming mail.

Coordinate incoming and outgoing inter-office paperwork.

Scan, log, and electronically file all purchase orders and other key documents.

Maintain organized paper and electronic filing systems for company records.

Book travel and accommodation reservations for employees as requested.

Enter data accurately into Excel, Word, Smartsheet, and other business applications.

Monitor office and kitchen supply inventories, placing orders and restocking weekly.

Maintain cleanliness and organization of common areas, including the kitchen and conference rooms.

Assist with meeting and training setup and cleanup in conference rooms.

Assist with scheduling building or office repair and maintenance services.

Provide administrative and accounting support for various staff and projects as assigned.

Support other departments with administrative duties as needed.

Work in a constant state of alertness and in a safe manner.

Perform other duties as assigned.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Knowledge, Skills, and Abilities:

Strong computer skills with the ability to navigate and research using the internet. Proficient in Microsoft Office Suite applications (Excel, Word, Outlook).

Skilled in using standard office equipment, including multi-line telephones, copiers, scanners, fax machines, and related devices.

Knowledge of general office practices such as filing, document preparation, mail distribution, receptionist duties, and supply ordering.

Demonstrates professional phone etiquette and clear, courteous communication with internal and external contacts.

Strong organizational skills with the ability to manage multiple tasks, prioritize workload, and maintain attention to detail.

Efficiently plans and executes tasks, meeting deadlines in a fast-paced environment while maintaining accuracy.

Capable of performing basic mathematical calculations (add, subtract, multiply, divide using whole numbers, fractions, and decimals).

Ability to @type a minimum of 45 words per minute accurately and use a 10-key by touch.

Maintains a high level of accuracy in data entry, documentation, and recordkeeping.

Handles sensitive and confidential information with discretion and professionalism.

Ability to manage both paper and electronic filing systems effectively and maintain records for retrieval and compliance.

Works effectively under pressure, adapts to changing priorities, and maintains performance during frequent interruptions.

Demonstrates tact, diplomacy, and professionalism in interactions across all levels of the organization.

Ability to work effectively within an Alaska Native Corporation multi-business environment.

Who is STG Inc. looking for?

Minimum Qualifications:

High School Diploma or GED equivalent required.

One (1) or more years of office or administrative experience required.

Work-related experience using Microsoft Office Suite (Excel, Word, Outlook) required.

Ability to pass a drug and background screenings required.

Preferred Qualifications:

Associate degree in Accounting, Finance, or Business Administration, or a related field.

One (1) or more years of accounting-related experience.

Experience working in the construction, engineering, or equipment service industry.

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