Senior Administrative Assistant

Robert Half • Ontario, CA • 2h ago

Description

Robert Half is seeking a Senior Administrative Assistant with 5+ years of experience in logistics and transportation. The ideal Senior Administrative Assistant will be a self-starter with strong technical skills. The Senior Administrative Assistant plays a vital role in ensuring the smooth operation of our office by delivering high-level administrative and organizational support to both staff and leadership. This is an excellent opportunity for a proactive, detail-oriented professional seeking a dynamic and collaborative work environment.

Key Responsibilities:

Provide comprehensive administrative and office support, including answering phone calls, managing internal and external meeting schedules, handling vendor relations, and receiving and directing visitors with professionalism and warmth.

Perform high-quality word processing; create, maintain, and analyze spreadsheets, reports, and presentations using Microsoft Office Suite and similar software platforms.

Maintain and manage company social media platforms, technical databases, electronic files, and official records to ensure accessibility and integrity.

Support employees and executives with special projects, troubleshoot technology needs and challenges, and coordinate travel arrangements and expense reporting as needed.

Contribute to a positive office culture by assisting with event planning, organizing resources, and fostering efficient communication across teams.

Our team values reliability, initiative, and a collaborative spirit. If you thrive in a fast-paced environment and are eager to make a meaningful impact, we encourage you to apply!

Requirements

Qualifications:

Strong organizational and communication skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with demonstrated ability to produce professional documents and presentations.

Experience with social media platform management and database administration is preferred.

Ability to handle sensitive information with discretion and work independently or as part of a team.

Friendly, service-oriented attitude with a proven track record in vendor management and executive support.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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