ADMINISTRATIVE ASSISTANT 1/2/3/4
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ADMINISTRATIVE ASSISTANT 1/2/3/4
Salary
$1,820.00 - $3,120.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
AA1234-215180-112525KK
Department
Louisiana Works
Division
Office of Workers' Compensation
Opening Date
11/26/2025
Closing Date
12/5/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
Office of Workers' Compensation
Division: Hearings District 5
Location: Baton Rouge, LA
Under general supervision, theAdministrative Assistant 1/2/3/4provides journeyman clerical and administrative support to the Workers' Compensation Judge. Exercises much discretion and independent judgment. Coordinates the activity of other clerical personnel when scheduling cases for hearing or trial on the court's docket.
TheOffice of Workers' Compensation Administration (OWCA)in Louisiana oversees the enforcement and administration of workers' compensation laws, aiming to support early return-to-work efforts and improve workplace safety. We do not process individual workers' compensation claims or issue benefit payments.
For more information, please visit this website link:Louisiana Works - Workers' Compensation (https://www.laworks.net/WorkforceDev/LRS/LRS_Main.asp)
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
Minimum Qualifications
No experience or training is required.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168000) .
Job Duties and Other Information
Job Duties:
Conducts scheduling, pre-trial, and telephone status conferences.
Exercises independent judgment and initiative to determine whether the workers' compensation case is ready for trial or if additional conferences are needed, or may determine that some other form of appropriate action is needed.
Coordinates all activities associated with the judge's docket, including but not necessarily limited to scheduling of trials, hearings, and conferences.
Types decisions, judgments, notices of judgments, certified mail and envelopes, hearings reports, and reports of agreements utilizing a personal computer. Proofreads and corrects to finished form.
Keys in information needed to update automated hearings system files as action is taken or the process required.
Communicates via telephone, in person, and in writing all information relating to the hearings docket. Explains legal and office requirements to parties requesting information regarding the hearings docket.
Relieves the Judge of minor administrative and legal matters and independently responds to matters that do not require the Judge's immediate attention
May sign the judge's name to routine correspondence and forms.
Assembles files to be called for trials. Prepares daily and weekly hearings agenda. Schedules court reporter and other hearings contract personnel as required.
May keep leave records, act as a receptionist, and perform other clerical duties as needed.
Other duties as assigned
Position Specific Details:
Location: Baton Rouge, LA
Appointment Type:Probational / Job Appointment / Promotional / Detail to Special Duty
Career Progression Group: Administrative Assistant 1 / Administrative Assistant 2 / Administrative Assistant 3 / or Administrative Assistant 4
Please click on the links below to learn more about each job level:
ADMINISTRATIVE ASSISTANT 1 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168000)
ADMINISTRATIVE ASSISTANT 2
ADMINISTRATIVE ASSISTANT 3 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020)
ADMINISTRATIVE ASSISTANT 4
How to Apply:
No Civil Service test score is required to be considered for this vacancy.
To apply for this vacancy, click on the"Apply"link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
All applicants selected for employment must submit to drug screening and a background check.
Contact Information:
For further information about this vacancy, contact:
Kedrick Kennedy
Kedrick.Kennedy@la.gov
Louisiana Works is an equal employment opportunity employer andSAMEagency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities - TDD# 800-259-5154
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
Explain your rating by providing specific and relevant examples in the box below.
03
Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.
1= I have no experience and/or am uncomfortable displaying expertise
2= I have limited experience or require assistance to display expertise
3= I can display expertise
4= I can display expertise and help others improve their ability to display expertise
04
Explain your rating by providing specific and relevant examples in the box below.
05
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
06
Explain your rating by providing specific and relevant examples in the box below.
07
Do you have experience working with a court office?
Yes
No
08
Do you have experience with scheduling, managing a court docket, and filing?
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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