Summary The incumbent serves as a Supervisory Health System Specialist for the Central Alabama Veterans Healthcare System (CAVHCS) within the Office of the Director. The primary purpose of this position is to oversee the operation, coordination, monitoring and administrative management of activities throughout CAVHCS. Responsibilities The Supervisory Health System Specialist serves in a consultant role to executive leadership providing guidance, recommendations, and oversight of activities related to data analysis of workload capture, resource utilization, information management, revenue enhancement, VERA findings, and strategic planning. The incumbent serves as a principal advisor to leadership for highly complex, internal, and external issues involving workload, resource use, and information management. Major duties include, but are not limited to: Coordinates administrative support support functions for the Executive Leadership Office. Provides advice, guidance, and staff support in a wide spectrum of managerial and leadership areas for the Director and other members of top management. Coordinates and accomplishes special projects using own expertise and all available resources. Develops, analyzes, evaluates, advises on, or improves the effectiveness of work methods and procedures, organizations, labor utilization, distribution of work assignments, delegations of authority, management controls, information, and documentations systems and similar functions of management. Reports unusual problems to appropriate individuals with options and recommendations for resolution. Plans management retreats in coordination with other staff, developing program objectives, procuring facilitator, special guests and speakers, and making logistical arrangements. Performs other duties as assigned. Work Schedule: Full time, Monday - Friday, 8:00am to 4:30pm. Work schedule subject to change based on agency needs. Telework: Ad-Hoc telework may be available on a case by case basis Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Individual Occupational Requirement: Applicants who meet the IOR described below are fully qualified for the specified entry grade and must also meet the specialized experience requirements. Undergraduate and Graduate Education: In a major study of hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR , Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR, Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to meeting the above Individual Occupational Requirement (IOR) requirements, applicants must also meet the below specialized experience directly related to this position. Specialized Experience:2. Required Specialized Experience:For the GS-13, you must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: strong analytical skills and background knowledge of administrative principles and healthcare management within the operation of a VA medical center; assessing and evaluating issues on medical center committees, and providing positions on various matters; using VA data systems, locating relevant program data, and analyzing and presenting results effectively; evaluating medical facility programs, identifying and addressing potential problems, and advising on budget formulation and financial implications; and exhibiting effective leadership qualities to manage and coordinate multi-disciplinary professionals. Physical Requirements and Work Environment: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
