Administrative Assistant

C&W Services • Hebron, KY • 6h ago

Job Title

Job Description Summary

Responsible for managing billing, invoicing, procurement, and financial tracking for multiple projects, while ensuring accurate reporting and compliance with client requirements. This role involves data analysis, vendor onboarding, budget preparation, and KPI reporting, as well as supporting payroll, employee onboarding, and administrative processes. Strong collaboration, communication, and problem-solving skills are essential to coordinate across departments and deliver timely, high-quality results.

Job Description

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

Conduct all Billing and Invoicing activities in the corporate preferred accounting software/platforms.

Mastery of Data Analysis programs such as: Smart-sheet, Excel, Hubble.

Mastery of Accounting Software Programs such as: Procure Plus, JDE,

Collaborate in Vendor Onboarding process with C&W Vendor onboarding specialist

Master the onboarding and navigation of the Service Edge.

Understand how to navigate Toyota's Procurement system to obtain documents related to the funding by Toyota

Create WOM codes for each project to appropriately track all costs and related spending on each unique project

Create and Maintain a tracking sheet for Project Manager Request related to WOMs and POs for all Project Team work.

Create Purchase Orders for each unique vendor

Create and Maintain a tracking sheet for all related deliverable metrics and KPI.

Create and maintain a standardized tracking method for late and potentially late deliverables - with auto distributions and notifications.

Maintain a timeline and Review all invoicing and closeout related financials with the Manager, the Client and the C&W Finance team.

Create, and maintain a standardized branded method of reporting data and documentation related to reports, schedules, presentation and other deliverables.

Create and maintain a Budget document for the collection of known deficiencies (with input options for FCA specialist, Operations, RFMs, Technicians, and Project Managers) that should reach Toyota for their annual budget and planning processes.

Ability to work across several departments with multiple individuals to obtain information and solve problems related to project and reporting parameters.

Ability to initiate conversations about potential issues in collaboration with Toyota Planning.

Ability to understand, communicate and explain goals in a group setting (presentation skills)

Ability to utilize communication and conflict resolution to encourage collaboration, including positive professional attitude, and maintaining composure under pressure.

Ability to work with Toyota to identify solutions to specific challenges.

Provide Management of documentation and files on each of C&Ws preferred data platforms (Accounting, Procurement, Invoicing, and Construction Cloud).

Creation of Quarterly Report Graphics based on KPI, Project Costs, Project Team Data and Deliverable tracking.

Create and Manage Ad hoc requests for Data compilation and visuals upon request.

Ability to review scheduling, tracking and work assignments to assist Director of Operations with effective data management and analysis.

Kronos

Payroll/Timesheet

PTO Tracking

Uniform Orders

Supply Orders

Onboarding New Employees

I9 Management

C&W Presentation for New Hires

Benefits

Direct Deposits

W4 Forms

Safety Forms

Toyota Credentials

Toyota Laptop Request

Badge Renewals

Badge Request

Offboarding in Toyota systems

Toyota Asset List

Troubleshooting issues w/employees

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job @type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $21.25 - $25.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any @type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.

INCO: "C&W Services"

Similar Jobs

Wealth and Asset Management College CO-OP - FULL TIME May - August 2026

Fifth Third Bank, N.A. • Cincinnati, OH • 2h ago

Management & Administrative

Make banking a Fifth Third better®We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: The Early Career Externship provi...

2h ago

Go to Apply

Administrative Assistant 2

Convergint Technologies LLC • Cincinnati, OH • 6h ago

Management & Administrative

Description Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Administrative Assistant to join our amazing culture. As an Administrative Assistant, you are a part of a dynamic team...

6h ago

Go to Apply

Customer Service Representative

Performance Food Group • Cincinnati, OH • 10h ago

Management & Administrative

133261BR Job Title: Customer Service Representative Location: Performance Foodservice Cincinnati (0572) Job Description: We Deliver the Goods: Competitive pay and benefits, including Day 1 Health & Wellness Benefits,...

10h ago

Go to Apply

Customer Service Coordinator

Contech Engineered Solutions LLC • Hamilton, OH • 10h ago

Management & Administrative

Why Join Our Team? At our company, our Customer Service Coordinators (CSC) are more than just service providers; they are central resources for customer support. As a CSC, you will manage the entire order flow process, f...

10h ago

Go to Apply

Customer Solutions Professional

Veritiv • Hamilton, OH • 13h ago

Management & Administrative

HYBRID ROLE BASED OUT OF OUR FAIRFIELD OFFICE Job Purpose: Our Customer Solutions Professional will be responsible for fostering customer loyalty and trust by efficiently handling orders, addressing inquiries and concern...

13h ago

Go to Apply

SAP GTS Consultant - Chemicals Industry

Accenture • Cincinnati, OH • 19h ago

Management & Administrative

We Are: Are you ready to step into the heart of digital transformation in one of the world's most critical - and most dynamic - industries? The Chemicals Industry is evolving at lightspeed: demand for sustainability-driv...

19h ago

Go to Apply