Working Title: Home and Community Based Services Grants & Contracts Coordinator / Grants Specialist Sr
Job Class: Grants Specialist Senior
Agency: Human Services Dept
Job ID : 90480
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 11/25/2025
Closing Date : 12/10/2025
Hiring Agency/Seniority Unit : Human Services Dept / MAPE DHS Central Office
Division/Unit : DHS-Central Office / ADSA AG/AS HCBS Rates &Quality
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : Yes, up to 5%
Salary Range: $30.23 - $44.48 / hourly; $63,120 - $92,874 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
This position is eligible for telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Home and Community Based Services (HCBS) Grants & Contracts Coordinator will provide operational ownership for grant and contract administration for HCBS-Aging programs, including solicitation processing, invoice intake, fiscal monitoring, vendor performance tracking, and routine contract amendments within delegated thresholds. Serve as the unit's primary operational liaison with AASD Resource Development, Contracts and Legal Compliance, and Finance. Responsibilities include:
Contract and grant administration: Manage solicitation processing and contract and grant execution for HCBS Aging unit procurements, vendors, and grantees to ensure compliant, timely, and auditable procurement and payment of services that meet program objectives
Vendor performance monitoring and compliance: Monitor vendor performance and ensure contract compliance for all HCBS Aging vendors and grantees to verify deliverables are met, protect public funds, and enable prompt corrective action when necessary
Operational tools, reporting, and applicant support: Develop and maintain operational tools, reports, and applicant support resources for HCBS Aging leadership, program staff, fiscal analysts, and prospective/current grantees to ensure accurate tracking of grants and contracts, inform timely decision making, streamline application and reporting processes, and increase equitable access to funding
Procurement liaison and documentation: Coordinate procurement actions and maintain procurement documentation between HCBS Aging staff, Procurement Services, Finance, and legal counsel to ensure procurements comply with statutes and policies, support timely approvals, and provide an auditable record for oversight and audits
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
2 years professional experience with public procurement and grant regulations. Experience must demonstrate the following:
Experience with contract and grant administration practices including contract lifecycle, invoicing, amendments, monitoring and closeout procedures
Experience with accounting concepts such as budget allocation, allowable costs and fiscal documentation standards
Experience with data management and databases
Bachelor's degree in Human Services, Public Policy, Public Administration or related field may substitute for 1 year of professional experience OR Master's degree in Human Services, Public Policy, Public Administration or related field may substitute for 2 years of experience
Preferred Qualifications
Familiarity with DHS systems (e.g., MMIS, agency grants databases, procurement portals)
Understanding of HCBS programs and service delivery (EW, AC, ECS, Assisted Living, Customized Living)
Advanced data/Excel skills or basic data visualization (pivot tables, VLOOKUP, simple dashboards)
Negotiation and contract drafting familiarity (within operational/non signatory scope)
Variety of experiences working effectively with others from different backgrounds and/or cultures
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
