About ITT:
At ITT, we have a clear purpose as an organization - to provide our customers with cutting-edge solutions to help solve their most critical needs across key global end markets. Our continuous improvement mindset drives our commitment to evolving our capabilities as a multi-industrial technology, manufacturing and engineering leader. With a strong global footprint of more than 100 facilities, we are well positioned to solve critical challenges for our customers around the world. Our locations include manufacturing facilities and global service capabilities in 35 countries. Through these worldwide operations and building on our heritage of innovation, our approximately ~11,000 team members partner with our customers to deliver enduring solutions that make a lasting difference and help the world move forward. ITT is headquartered in Stamford, CT, with sales in approximately 125 countries. The company generated 2024 revenues of $3.6 billion.
Motion Technologies: (Revenue of $1.4B; headcount of ~ 4,000; operates in 13 countries) manufactures brake components and specialized sealing solutions, shock absorbers and damping technologies primarily for the global automotive, truck and trailer, public bus and rail transportation markets.
Industrial Process: (Revenue of $1.4B; headcount of ~3,400; operates in 30 countries) manufactures engineered fluid process equipment serving a diversified mix of customers in global industries such as chemical, energy, mining, and other industrial process markets and is a provider of plant optimization and efficiency solutions and aftermarket services and parts.
Connect and Control Technologies: (Revenue of $0.8B; headcount of ~ 3,800; operates in 10 countries) manufactures harsh-environment connector solutions, critical energy absorption, flow control components, and composite materials for the aerospace and defense, general industrial, medical, and energy markets.
Position Summary
This positionis responsible forsupporting the daily operations of the Site Visitor Lobby andprovidingassistancetoall functional areas as needed, including Human Resources, Operations, Sales, Finance, Quality, EHS&S, and Legal.
Work Schedule:Standard shift hours are from 7:00 AM to 3:30 PM, which includes a 30-minute meal break. Please note that shift hours may be adjusted based on business needs.
Essential Responsibilities
Visitor & Front Desk Management
First point of contact to professionally greet, direct, and assist all site visitors.
Answer incoming calls and manage front desk operations.
Monitor lobby activity and maintain access control.
Ensure guests are registered and meet ITAR and safety requirements.
Temporary Workforce Coordination
Collaborate with supervisors and staffing agencies on onboarding and offboarding of temporary employees.
Assign temporary work ID numbers and issue badges.
Report pay-related issues and support the release process for temporary personnel as needed.
Onboarding & Training Support
Partner with business stakeholders to coordinate weekly and ad hoc onboarding sessions.
Prepare new hire packages, including binders, welcome goody bags, and name plates.
Interview, Meeting & Travel Coordination
Assist business leaders with scheduling interviews, meetings, and travel arrangements.
Support site events (meeting scheduling, ordering food, supplies, etc.).
Employee Badge Management
Issue and replace employee badges as needed.
Employee Engagement & Communication
Champion the site's Engagement Council to promote employee relations.
Support HR in posting flyers and legal notices throughout the facility.
Assist with preparation of site-wide communications and presentations (PowerPoint, Excel, etc.).
Administrative & Clerical Support
Perform general clerical tasks including faxing, photocopying, filing, and record maintenance.
Sort and distribute inbound/outbound mail; coordinate with Shipping for timely delivery.
Order business cards and manage office inventory (stationery and supplies).
Submit and follow up on Facilities requests; host Facilities vendors when the team is unavailable.
Other Duties
Perform additional administrative tasks as assigned.
Partner with EHS and compliance to proactively address improvements to safety culture.
Position Requirements
Qualifications - The requirements listed below are representative of the knowledge,skilland/or abilitiesrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, where applicable:
High school diploma or equivalentrequired.
Minimum of 1 year of experience in administrative support or a similar role. Internal candidates may be considered based on managerrecommendation.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); strong overall PC skills.
Ability to communicate effectively with employees and visitors at all levels of the organization, whilemaintainingconfidentiality.
Excellent organizational and time management skills; able to multitask and meet daily or project deadlines.
Comfortable with frequent and intermittent phone communication.
Bilingual in Spanish is a plus.
Strong customer service orientation.
Familiarity with company policies, procedures, and practices.
Professional demeanor with courteous and respectful communication.
Physical demands: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. While performing the duties of this job, the associate isfrequentlyrequired to stand, walk, and sit. Use hands, fingers, to handle orfeel;reach with hand andarms;talk and hear. The associate must occasionally lift/and move up to 30 pounds.
This position requires use of information which is subject to the International Traffic and Arms Regulations (ITAR).All applicants must be U.S. Persons within the meaning of ITAR. ITAR defines a U.S. person, as a U.S. Citizen, U.S. Permanent Resident (I.e.'Green Card Holder'), Political Asylee, or Refugee.
Safety is a core value at ITT. Our employees understand and follow all ITT safety policies and procedures,participatein workplace inspections, safety training, and in the development of job safety analyses.
Equal Pay Act Statement
We aim to pay our 'ITT'ers' fairly and competitively in the locations that they live and work. Pay-for-performance is a principle that we believe in, and employees are rewarded based not only on 'what' they accomplish, but also on 'how' they reflect ITT's values. ITT offers a competitive salary and robust total rewards package, such as health insurance, 401(k), short and long-term disability, paid time off, growth and developmental opportunities, and other incentive compensation programs. Specific benefits are dependent upon whether or not the position is part of a collective-bargaining agreement. The salary offered to a candidate is based several factors such as candidate experience and qualifications, location, as well as market and business considerations.
Equal Pay Act Range
Hourly range is from $22.69 to $33.85, plus benefits.
Connect With Us! (https://careersenus-itt-inc.icims.com/jobs/15628/receptionist---administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834443231)
ITT Inc. is an Equal Opportunity employer, including disabled/veterans. Government security rules may restrict certain work to specific individuals based on government criteria.
California residents, click this link (https://www.itt.com/privacy/ccpa-disclosures)
ITT Inc. will provide reasonable accommodations for qualified applicants and candidates with disabilities, upon request. To request an accommodation, please send an email to contactITT@itt.com or call 914.641.2161.
Job Locations US-CA-Irvine
ID 2025-15628
Category Administration
Position Type Employee
Telecommute No
