Administrative Assistant - Manufacturing & Transportation

Gateway Community and Technical College • Covington, KY • 14h ago

Administrative Assistant - Manufacturing & TransportationSalary Range: $37,000.00Contract Term Length: 12 MonthsStandard Hours: 37.50Work Location: Discretionary HybridFLSA Status: Non-ExemptCollege: Gateway Community & Technical CollegeDepartment: Manufacturing & Transportation## Total Rewards- Exceptional health care, vision, and dental coverage for you and your family- Tuition reimbursement/waiver for you, your spouse, and dependents- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match- Vacation/Sick Time- Work-Life Balance- 9.5 Paid Holidays- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions- Employee Assistance Program## Job SummaryThe Administrative Assistant is responsible for administrative support to the Division of Manufacturing and Transportation. This position will efficiently manage scheduling, reporting, and administrative tasks to ensure smooth academic operations and support faculty and students.## Job Duties- Leadership: Serve as a member of the divisional leadership team.- Scheduling: Complete CourseDog schedule changes; manage the course cancellation process; conduct initial review and cleanup of upcoming semester schedules.- Reporting and Analysis: Prepare live class counts weekly; faculty load reports; and additional reporting tasks as assigned.- Administrative Tasks: Assist with book ordering; maintain division records; manage email inbox; oversee Microsoft Bookings; coordinate meetings/events; monitor budgets; track and order supplies; and perform other duties as assigned.## Minimum Qualifications- Associate's degree or equivalent.- 1 year of relevant experience.- Ability to manage scheduling systems and coordinate logistics.- Skilled in maintaining records and supporting operational processes.- Professional and courteous communication at all levels.- Ability to identify issues and propose solutions.- Detail-oriented, self-motivated, and adaptable.- Skilled in engaging and supporting diverse students.- Excellent verbal and written communication skills.- Proficient in Microsoft Office (Excel, Forms, Outlook, Teams, SharePoint, Word).## Preferred Qualifications- Familiarity with academic scheduling and reporting processes.- Understanding of budget monitoring and supply inventory management.- Previous experience in a community college setting.

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