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Talent Acquisition Onboarding Coordinator

ProMedica Health System • Toledo, OH • 2h ago

Location:

Remote - Ohio

Department:

HR Talent Acquisition

Weekly Hours:

Status:

Full time

Shift:

Days (United States of America)

Job Summary:

We're looking for a detail-oriented and people-focused Onboarding Coordinator to join our Talent Acquisition (TA) team. In this role, you'll play a key part in creating a smooth, compliant, and welcoming onboarding experience for new hires and internal transfers.

You'll coordinate and track all pre-employment requirements - from background checks and I-9 verification to professional license validation and occupational health clearance - ensuring everything is complete before a team member's first day. Working closely with Human Resources (HR), TA, Employee Health, and department leaders, you'll help maintain compliance, accuracy, and a positive candidate experience every step of the way.

This role is remote but requires weekly on-site presence at The Toledo Hospital. Candidates must reside within a reasonable commuting distance of the hospital.

Required Qualifications

Associate's degree in Human Resources, Business Administration, Healthcare Administration, or a related field. High school diploma and 2 years directly related HR, Recruitment, or Onboarding experience may be considered in lieu of a degree.

1-3 years of customer service experience in a high-volume environment.

Must reside within commuting distance to Toledo Hospital for weekly on-site work.

Strong organizational, communication, and problem-solving skills.

Ability to handle sensitive information with professionalism and confidentiality.

Preferred Qualifications

1-3 years of experience in HR, onboarding, or healthcare compliance preferred.

Working knowledge of employment eligibility verification (I-9/E-Verify), healthcare credentialing, and pre-employment health requirements.

Familiarity with HRIS/ATS platforms and document management systems.

Exceptional attention to detail, organization, and communication skills.

Ability to manage multiple onboarding processes in a fast-paced healthcare environment.

ProMedica is a mission-driven, not-for-profit health care organization headquartered in Toledo, Ohio. It serves communities across nine states and provides a range of services, including acute and ambulatory care, a dental plan, and academic business lines. ProMedica owns and operates 10 hospitals and has an affiliated interest in one additional hospital. The organization employs over 1,300 health care providers through ProMedica Physicians and has more than 2,300 physicians and advanced practice providers with privileges. Committed to its mission of improving health and well-being, ProMedica has received national recognition for its clinical excellence and its initiatives to address social determinants of health. For more information about ProMedica, please visit promedica.org/aboutus (https://www.promedica.org/Pages/about-us/default.aspx) .

Benefits:

We provide flexible benefits that include compensation and programs to help you take care of your family, your finances and your personal well-being. It's what makes us one of the best places to work, and helps our employees live and work to their fullest potential.

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica, please contact employment@promedica.org

Equal Opportunity Employer/Drug-Free Workplace

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