Executive Assistant, Office Manager & Personal Assistant (0001)

OCT Consulting, LLC • Mclean, VA • 4h ago

OCT Consulting LLC is an SBA-certified small business management and technology consulting firm providing professional services to Federal Government clients in Strategy, Process Improvement, Change Management, Program/Project Management, Acquisition/Procurement, and Information Technology.

Position Overview

We seek a resourceful, driven Executive Assistant with a "can-do" attitude to provide comprehensive support to our CEO. This role combines office management, executive support, and personal assistance, requiring exceptional initiative, discretion, and the ability to seamlessly manage both professional and personal administrative needs.

Key Responsibilities

Executive & Personal Support:

Manage complex calendars, coordinating business and personal commitments

Handle all travel arrangements and detailed itineraries

Pay personal bills, manage expenses, and coordinate with financial advisors

Process mail, scan/organize documents, and maintain filing systems

Coordinate personal appointments and household vendor relationships

Prepare reports, presentations, and business documents

Handle highly confidential matters with absolute discretion

Office Management:

Oversee daily office operations and maintain an organized workspace

Manage supplies, vendors, facilities, maintenance, and safety protocols

Serve as the primary point of contact for office communications

Plan and coordinate meetings, events, and team activities

Manage the front desk, greet visitors, and manage incoming calls

IT Support:

Provide basic IT troubleshooting and coordinate with external vendors

Assist with hardware/software setup and employee onboarding

Maintain office technology systems, including video conferencing and network connectivity

Requirements

Qualifications/Requirements

U.S. Citizen

Bachelor's degree preferred; an Associate degree with relevant experience is acceptable

2-4 years executive/office management experience (government contractor experience a plus)

Proficiency in Google Workspace and MS Office Suite

Experience supporting C-Suite executives highly desirable

Strong organizational skills with exceptional attention to detail

Excellent written and verbal communication

Ability to work independently, prioritize competing tasks, and work outside standard business hours

Resourceful problem-solver with initiative and drive

Must commute to Tysons Corner/McLean, VA full-time

What Sets You Apart:

Proactive mindset - anticipating needs before they arise

"Can-do" attitude with creative problem-solving abilities

Ability to maintain professional boundaries while providing personal support

Track record of handling sensitive information with complete discretion

Benefits

OCT offers competitive compensation packages and a full suite of benefits which includes:

Medical, Dental, and Vision insurance

401K with 3% employer contribution

Paid Time Off and Federal Holidays

Life Insurance, Short/Long-Term disability

Professional development opportunities

Salary Range: $55,000-70,000 yearly commensurate with experience, education, etc.

About OCT Consulting

OCT Consulting LLC is a minority-owned, Small ?Disadvantaged Business (SDB) providing professional services and information technology solutions to the Federal government and commercial clients. Founded in 2013, we bring the advantage of agility in operations along with a management team with a track record of leading successful engagements at major Federal government agencies.

At OCT, we are committed to ensuring equal opportunity for all individuals, recognizing that merit and qualifications are the foundation of our hiring, promotion, and development practices. We believe in creating a work environment where employees can thrive based on their abilities, skills, and achievements. Our practices ensure fair treatment and equal access to opportunities for all, regardless of race, ethnicity, gender, sexual orientation, age, abilities, or other personal characteristics. We are dedicated to providing career growth and professional development based on individual merit and fostering a workplace where everyone's contributions are valued and recognized.

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