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Administrative Assistant CRO-Air Quality (Administrative Assistant 3)

Department of Ecology • Union Gap, WA • 9h ago

Keeping Washington Clean and Evergreen**

The Department of Ecology is hiring an Administrative Assistant CRO-Air Quality (Administrative Assistant 3) within the

Air Quality Program{rel="nofollow"} (AQP)

Location:

Central Region Office in Union Gap, WA{target="_blank" rel="noopener noreferrer"}.

Upon hire, you must live within a commutable distance from the duty station.

Schedule:

This position is eligible for telework and flexible schedule options.

A minimum of two days per week is required in the office.

Schedules are dependent upon position needs and are subject to change.

Application Timeline:**

Apply by December 1, 2025

This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.

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Duties

Some of the challenges you will find in this role are balancing calendars, managing budgets, preparing executive-level documents, tracking reports, and coordinating hiring---all simultaneously---requires exceptional organization and prioritization. You will maintain accuracy under tight deadlines with frequent proofreading, formatting, and preparing compliance-driven documents (e.g., enforcement actions, executive correspondence) which demand precision, attention to detail, and quick turnaround. You will also, as a "super-user" for accessibility and a SharePoint Site Owner---meaning you must apply accessibility standards, manage permissions, maintain content accuracy, and follow retention schedules.

What you will do:

Executive Support for the Section Manager: Calendar management, screening communications, tracking budgets, coordinating travel, preparing briefings, and handling confidential information.

Document Preparation & Quality Control: Drafting, formatting, proofreading, and preparing correspondence, reports, enforcement actions, and technical documents to meet agency, accessibility, and plain-talk standards.

Data Entry & Records Management: Entering data into DMS, ERTS, AQPPS, and maintaining records in accordance with retention schedules and audits.

Digital Accessibility & Technical Super-User Duties: Ensuring Section compliance with accessibility standards; providing staff assistance with formatting, document remediation, and template consistency.

Hiring & Onboarding Coordination: Scheduling interviews, preparing packets, escorting candidates, managing new-hire transitions, and ensuring all paperwork is complete and timely.

SharePoint Site Ownership: Managing site content, permissions, governance, broken links, accessibility compliance, and user support; assisting SCA with more complex issues.

Webinar & Meeting Support: Organizing, hosting, and facilitating webinars, public meetings, hearings, and trainings.

Enforcement & Administrative Process Support: Coordinating enforcement documentation packages, ensuring signatures, tr

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