Administrative Specialist (Dept. of Physical Medicine & Rehabilitation) - #Staff

Johns Hopkins University • Baltimore, MD • 1h ago

This high-level position reports directly to the Director of Physical Medicine and Rehabilitation. We are seeking an Administrative Specialist who will serve as the primary point of contact for internal and external stakeholders on all matters related to the Department Director.

The incumbent independently manages multiple projects and maintains positive working relationships within and outside the school, university, and hospital. This includes interactions with University representatives, government officials (e.g., NIH, NHLBI, AMA, local political offices), faculty, staff, students, and patients.

The ideal candidate demonstrates sound judgment in a variety of situations and possesses excellent written, verbal, administrative, and organizational skills. This individual must be proactive, able to balance multiple priorities, perform well under pressure, and exhibit flexibility as some projects may occur outside regular business hours.

This position represents the Director in all business conducted on behalf of the Department of Physical Medicine and Rehabilitation.

Specific Duties and Responsibilities

Manage the Director's calendar, ensuring all necessary materials are prepared for meetings.

Arrange travel for the Director and approve/reconcile related expenditures.

Prepare agendas, background materials, and logistics for meetings such as retreats, faculty meetings, and visits by dignitaries.

Support on-boarding and off-boarding of Department faculty.

Support calendars, travel, and meetings for the Associate Deans and Vice Chairs.

Ensure the smooth operation of the Director's office, including coordination of staff, personnel issues, and communication within the department and across the Hospital (JHH, BMC, etc.) and University (JHU-SOM).

Monitor, evaluate, and implement business practices and procedures to meet the Director's day-to-day operational needs. Oversee and reconcile the Director's executive card for purchases such as travel, entertainment, and presentation materials.

Support departmental and other assigned committees. Provide public speaking and presentations as needed. Manage projects through completion, demonstrating a broad understanding of departmental, JHBMC, SOM, and JHM issues. Serve as a project coordinator for special initiatives requiring interoffice collaboration.

Supervise other administrative assistant(s). Responsibilities include hiring, termination, performance evaluations, setting priorities, and overseeing daily work (e.g., patient care, filing, transcription, billing). Develop new administrative policies as needed to ensure efficient office operations.

Manage financial transactions involving discretionary accounts, reimbursements, and service contracts.

Draft and edit correspondence, review all incoming and outgoing communications, and ensure timely follow-up.

Handle confidential materials from within and outside the department.

Coordinate, write, edit, and distribute executive meeting agendas and minutes (JHH, JHU, etc.). Consult with Vice Chairs, Division Chiefs, faculty, and staff on agenda items.

Edit the departmental newsletter and website, write and/or edit articles, oversee layout, and determine content for publication.

Organize and coordinate sponsored research proposals generated by the Director.

Serve as liaison with the Offices of Public Affairs and Planning & Marketing.

Collaborate with the Department's Development Office to schedule visits and events for donors and dignitaries.

Plan and oversee the annual faculty and staff holiday celebration.

Perform other duties as assigned.

Minimum Qualifications

Bachelor's Degree.

Four years of progressively responsible administrative experience, with experience working on special projects and assignments.

Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Master's Degree.

Supervisory experience.

Classified Title: Administrative Specialist

Role/Level/Range: ATP/03/PC

Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F/8a-5p

FLSA Status: Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM PMR General Administration

Personnel area: School of Medicine

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Similar Jobs

PT / Physical Therapist - Home Health (PRN)

BrightSpring Health Services • Baltimore, MD • 1h ago

Hospital & Medical

Our Company Adoration Home Health and Hospice Overview Are you a Physical Therapist looking for a new opportunity? Adoration Home Health is seeking a passionate, dedicated Home Health PT to join our team in ? Baltimore,...

1h ago

Go to Apply

Patient Service Specialist

Select Medical • Bowie, MD • 3h ago

Hospital & Medical

Overview Position: Patient Service Specialist Location: Bowie, MD Type of Employment: Full-time Schedule: Monday - Friday (hours vary) (2 evenings per week) Compensation: Starting at $17/hr (pending experience) When pati...

3h ago

Go to Apply

Medical Front Office - Patient Service Specialist

Select Medical • Columbia, MD • 3h ago

Hospital & Medical

Overview Position: Patient Service Specialist Location: Columbia, MD Type of Employment: Part-time Schedule: 4-5 days a week (hours vary) Compensation: $17.50 - $18.00/hour (pending experience) When patients enter our ou...

3h ago

Go to Apply

Federal Senior Domain Integration Architect - Oracle Health

Oracle • Annapolis, MD • 5h ago

Hospital & Medical

Job Description As an Integration Architect, you will be accountable for leading integrated client engagements. As a member of this team, you will manage complex client relationships with a high degree of variability, an...

5h ago

Go to Apply

Vice President of Hospitality and Strategy - M&T Bank Stadium

Compass Group, North America • Baltimore, MD • 16h ago

Hospital & Medical

Levy Sector Salary: $170,000 - $190,000 Other Forms of Compensation: Different perspectives make us better. We're committed to creating an equal opportunity and fair treatment environment, where learning and growing toge...

16h ago

Go to Apply

Acute Inpatient Registered Nurse - RN

Fresenius Medical Care North America • Baltimore, MD • 21h ago

Hospital & Medical

PURPOSE AND SCOPE: The professional registered nurse Inpatient RN CAP 2 may be an entry level designation into the Clinical Advancement Program (CAP) for new employees who meet the RN CAP 2 criteria or attained through a...

21h ago

Go to Apply

Physical Therapist, Home Health

CenterWell • Columbia, MD • 1d ago

Hospital & Medical

Become a part of our caring community and help us put health first As a therapist at CenterWell Home Health, you'll play a vital role in helping patients regain strength, mobility and independence-all from the comfort of...

1d ago

Go to Apply

ReVital Physical Therapist - Ortho and Oncology

Select Medical • Annapolis, MD • 1d ago

Hospital & Medical

Overview Position: Full-Time Physical Therapist - Orthopedics & Oncology Location: NovaCare Outpatient Center, Annapolis, MD Schedule: 40 hours/week, including two evenings until 7:30 PM Compensation: Starting at $80...

1d ago

Go to Apply

Physical Therapist Assistant, Home Health

CenterWell • Bowie, MD • 1d ago

Hospital & Medical

1d ago

Go to Apply

Physical Therapist - Home Health Visits

BAYADA Home Health Care • Pikesville, MD • 1d ago

Hospital & Medical

$10,000 Sign-On Bonus for Full-Time BAYADA Home Health Care is currently seeking an experienced Physical Therapist, PT, for a full time opportunity performing home health visits for our home visits office . This office s...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.