JOB REQUIREMENTS: The Accounting Specialist is an integral member of our
accounting team. In this position you need to be detail-oriented, and a
problem-solver focused on exemplary customer service for internal and
external members. Duties include a variety of accounting duties focused
on maintaining systems and external payments and balancing and
reconciling general ledger transactions from multiple sources. Principal
Duties and Responsibilities: Issues accounts payable checks and
maintains accounts payable files. Ability to work at a steady, even
pace, and has a high aptitude for work that is mechanical or technical
in nature. Ability to work both independently and in a highly
collaborative environment. Annually prepare and file 1099 miscellaneous
reports. Assign workflows and code the accounts payable, Board and staff
reimbursements and manage the daily accounts payable workflows. Assist
with projects through the Credit Union project management system.
Assists members in placing stop payments on corporate checks and money
orders. Reconciles corporate draft accounts. Audit, issue and clear
cashier\'s checks, as well as reconcile to ensure proper balancing.
Balance and submit state and federal tax reports and payments. Balance
the electronic deposit (Image Center) data received from tellers in all
branches to the core processor. Complete cross-training of additional
duties within the Accounting Department to allow effective backup
support for accounting activities. Completes and reviews general ledger
reconciliations monthly. Complies with all aspects of BSA/AML and OFAC
regulations as it relates to this position. Daily reconciliation of cash
and management of cash balances in various credit union accounts. This
also includes proper processing of stale dated items and outstanding
reserve items. Daily review of various Symitar morning reports, general
ledger accounts, clearing accounts and exception reports for prior day
posting errors. Determines which entries should be posted for various
miscellaneous situations. Follow-up with staff to inform and/or educate
them on proper completion of expense reports and application of
corporate policies as they relate to travel & other business
expenditures. Identify and research all adjustments, errors, and other
discrepancies, and follow-up on all outstanding items, in timely manner.
Initiates and remits wires for credit union business. IRS research and
tax corrections for members as needed. Match invoices and other payment
requests to supporting documentation. Review for adherence to
organizational policies and procedures, accuracy, and completeness.
Negotiate and research contracts with vendors. Handle vendor calls.
Perform miscellaneous accounting, finance, or strategic ad hoc report
requests. Perform preparatory work prior to audits and regulatory
examinations and remain an active resource during the audit/examination.
Perform statement, check, and receipt research as required, as well as
complete copy requests for members as needed. Point of contact for
vendors and internal members to resolve invoicing and payment issues, as
well as invoice discrepancies. Posts general ledger entries daily and
verifies the balances. Prepare appropriate general ledger entries,
balance general ledger accounts, and follow up on outstanding items when
necessary. Prepares and remits taxes for the credit union. Including but
not limited to: Personal property tax, quarterly sales tax, and issues
year-end financial documents such as 1099 NEC and 1099 MISC for
applicable vendors. Processes employee expense reports and company
issued corporate credit card; through paying, reclassifying
transactions, and monitoring of expenses. Processing of new credit union
employee checklists to include setup/removal of cash user general
ledgers as needed. Reconcile branch cash positions and assist in
resolving daily discrepancies. Remits participation loan payments.Responsible for various internal and external reporting including
accurate preparation in accordance with Generally Accepted Accounting
Principles (GAAP) and/or regulatory standards. Review all internal
Credit Union demand deposit accounts. Reviews corporate accounts to
maintain appropriate balances. Reviews each invoice for proper
approvals, reasonableness, and proper application of state sales tax
laws. Support month end close activities including preparation of
journal entries, ensuring expenses are posted timely, and completing
assigned account reconciliations. System Administrator for expense
management tool as well as while providing instruction and best
practices to WCCU employees for tool utilization. Troubleshoot Accounts
Payable system problems with vendor support. Verify, balance, research,
and post journal entries necessary for daily business transactions, such
as funds received and disbursed, and totals accounts. Work directly with
WCCU\'s Correspondent Bank on check discrepancies and adjustments.
Working knowledge of accounting and reconciliation of accounts. Work
Relationships and Scope: Reports directly to the Controller. Will have
regular contact with members and employees of the Finance Department.
Performance Dimensions: Must maintain the integrity of confidential
business information and follow all guidelines on confidentiality.
Provide outstanding services to co-workers & members. Possess the
ability to attend to numerous details with frequent interruptions under
the stress of maintaining courteous, effective, and timely relations
with a variety of individuals and personalities. Promotes quality,
accuracy, timeliness, reliability, and thoroughness of work performed.
Is punctual, flexible, reliable, and demonstrates a friendly and helpful
attitude. Possess ability to gain the trust and respect of members,
management, and employees. Also maintains a positive, professional,
team-oriented working relationship with staff and outside vendors.
Enhance job growth through continuing education, as required or
necessary. ** OTHER EXPERIENCE AND QUALIFICATIONS: Knowledge of
the general ledger and how various situations impact the general ledger
is preferred. Excellent mathematical skills, accuracy and basic
knowledge of accounting or bookkeeping is required. General knowledge of
accounting theories and practices. Ability to read, write, and
comprehend detailed and often technical instructions, short
correspondence, and memos. Strong ability to research and analyze
account activity with minimal supervision. Detail-oriented, self-starter
with the ability to work independently. Ability to edit and maintain
Excel spreadsheets. Must possess skills necessary to communicate
effectively with the membership verbally. Ability to work with a wide
range of personalities in a courteous, effective, and efficient manner.
Knowledge and ability to apply current financial service industry
standards, laws, and regulations. Ability to present ideas, report facts
and other information clearly and concisely. Basic knowledge of the
Microsoft Suite (Outlook, Word, Excel, PowerPoint). Proficient operation
of a variety of general office equipment such as a computer, software
applications, @typewriter, copier, calculator, telephone, copy machine,
fax machine and other similar devices or programs related to the
position. ** APPLICATION INSTRUCTIONS: Apply Online:
https://recruiting.paylocity.com/recruiting/jobs/All/b9944418-e383-4000-853f-3d5b60a36394/Westby-Coop-Credit-Union
