Executive Administrative Assistant

Superior Energy Services • Greenwood Village, CO • 3h ago

Description

For oil & gas exploration and production companies worldwide, Superior Energy Services is an oilfield products and services company with global reach, financial stability and mature safety and core values platforms. Through its portfolio of premier rental and well servicing brands, Superior provides customers with robust inventory, expedient delivery, engineered solutions and expert consultative service - all delivered with enterprise-wide Shared Core Values for safe, sustainable operations and corporate citizenship. We are an Affirmative Action and Equal Opportunity Employer that does not discriminate against any job applicant because of race, religion, national origin, gender, pregnancy, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

Superior Energy Services, Inc. is currently seeking an Executive Administrative Assistant to join our team in Greenwood Village, CO. This position will provide administrative support to the President and Chief Operating Officer, and two Executives, implement systems and policies, oversee projects, and exercise independent judgment while managing a range of administrative duties. Work efficiently under pressure, handle confidential matters discreetly, and support both the business and personal needs of the President and COO.

Duties and Responsibilities:

Prioritize and execute multiple tasks to meet deadlines in a fast-paced environment, anticipating future needs.

Manages an extremely active and global calendar, including prioritizing inquiries, troubleshooting conflicts, and scheduling meetings and appointments across multiple time zones, proactively resolving scheduling complexities.

Answers the phone and interfaces with visiting customers.

Always dresses and interacts with others in a professional manner

Effectively communicates directly and on behalf of the President and COO, the executive team, board of directors, and senior management staff.

Prepares and/or edits correspondence, reports, presentations, and spreadsheets, and ensures Superior Energy Services' guidelines are followed.

Efficiently plans and coordinates the Executive's meetings as well as team events, managing all logistical details, including room reservations, video and teleconferencing, catering, and materials.

Arrange complex domestic travel logistics, developing detailed itineraries, booking accommodation and transportation, updating itineraries as changes occur, and managing all related expense reports.

Research, prioritize, and follow up on incoming issues and concerns addressed by the President and COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Manage office organization and coordinate across departments with discretion, given the confidentiality of materials and discussions.

Performs general office management duties; orders office supplies, handles shipping, prepares expense reports, and assists with other administrative needs for the team.

Qualifications

10+ years' administrative experience with progressively increased responsibility supporting an Executive and/or Senior Leader

10+ years' experience managing and coordinating calendar, domestic/international travel schedules, and expenses

Ability to handle sensitive and confidential information with the utmost integrity and professionalism

Excellent verbal, written, interpersonal communication skills, and professional presence

Confident self-starter with the ability to exercise sound independent judgment and proactively meet the demands of the business

Must be well organized and be able to prioritize tasks

Energetic with a positive attitude, able to effectively multitask and prioritize work in a fast-paced environment, remaining calm under the pressure of competing demands, anticipating changing needs, and adjusting accordingly

Produces desired results in a timely and highly proficient manner without supervision

Consistently meets high standards of quality, performance, and productivity

Demonstrates ability to handle confidential information with the utmost degree of professionalism and tact

Highly resourceful team player, with the ability to also be extremely effective independently

Operates with latitude for independent judgment and initiative

Demonstrates the sound judgment to discern when to act on the Executive's behalf and when to direct issues to him/her or delegate

Proficient in Microsoft Office Word, Outlook, PowerPoint, Excel, and Emburse

This position requires possible availability during non-business hours.

Strong communication skills, both verbal and written

Education & Experience:

Minimum Requirement: High School Diploma.

Excellent Benefits : Medical, Dental, Vision, Disability, Life, Matching 401(k)

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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