Legal Assistant

Regis HR Group • Coral Gables, FL • 9h ago

We are seeking a detail-oriented and proactive Legal Assistant with 3+ years of litigation experience.

The ideal candidate will have a strong background in supporting attorneys through all phases of litigation, with commercial litigation experience preferred. This role requires exceptional organizational skills, problem-solving skills, a commitment to confidentiality, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced legal environment while maintaining accuracy.

Key Responsibilities (other duties may be assigned)

Assist attorneys with all aspects of litigation, including case preparation, discovery, filings, and trial support.

Draft, proofread, and format legal documents such as pleadings, motions, subpoenas, and correspondence.

Manage case files, maintain calendars, and track deadlines to ensure timely completion of tasks and court filings.

Coordinate depositions, hearings, meetings, and other case-related activities.

Conduct research, gather evidence, and organize materials for attorney review.

Communicate professionally with clients, court personnel, opposing counsel, and internal team members.

Assist with billing, time entry, and administrative tasks as needed.

Prepare and organize large volumes of documents, contracts, financial records, and business correspondence relevant to commercial disputes.

Assist with document review workflows, including categorizing, tagging, and summarizing complex business records.

Support attorneys in drafting discovery requests and responses related to commercial issues such as breach of contract, business torts, and partnership disputes.

Coordinate and track production of electronically stored information (ESI), working with vendors when necessary.

Maintain privilege logs, dispute charts, damages spreadsheets, and other litigation tracking tools.

Help prepare exhibits, binders, chronologies, and demonstratives for mediations, arbitrations, and trial.

Monitor court dockets and update the team on case developments, rulings, and deadlines in commercial matters.

Assist with preparing witness files and organizing key documents for expert witnesses, including financial, technical, or industry-specific materials.

Qualifications

3+ years of litigation experience (commercial litigation preferred).

Strong understanding of litigation processes, court rules, and filing procedures (state and federal preferred).

Excellent written and verbal communication skills.

High attention to detail and strong organizational abilities.

Proficient in legal software, document management systems, and Microsoft Office Suite.

Ability to work independently and manage multiple deadlines.

Spanish proficiency preferred but not required.

Note: This description indicates, in general terms, the @type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

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