Sr. Administrative Assistant

Adobe Inc. • New York, NY • 2h ago

Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The OpportunityWe are looking for a motivated Sr. Administrative Assistant to support 4 Senior Directors in our Americas Professional Services organization. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. They will partner with the established admin team to provide support with coverage, onsite logistics, events, and assist direct staff and others in the department as needed.They will maintain calendars, manage staff meetings and commitments, provide onsite support regularly, organize department communications and key events, both virtual and onsite. Key responsibilities for the department include diverse administrative tasks and coordinating special projects as outlined below.What you'll do:- Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.- Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international.- Process business expense reimbursement requests, invoices and manage POs.- Ad-hoc requests to support the team, including All Hands planning, offsite eventplanning/coordination,external meetings, escorting guests onsite & team building activities.- Manage staff meeting agendas as well as attend and capture key outcomes and actions.- Coordinate assistance with office space, equipment, software, office-related matters, and events.- Be onsite, in office regularly and able to assist with in person needs and tasks.- Ability to travel occasionally to provide on-site support at team offsite events.- Manage team access to shared databases (SharePoint, OneNote, Wiki).- Regularly collaborate with cross-functional Administrative & Executive Assistants.What is needed:- Bachelor's Degree or equivalent work experience- 5+ years of experience as Administrative Assistant within a high-tech organization- Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.- Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.- Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.- Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.- Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).- Able to apply the utmost discretion when dealing with sensitive and confidential material.Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this positionis $71,200 -- $152,000 annually. Paywithin this range varies by work locationand may also depend on job-related knowledge, skills,and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = ba

Go to Apply

Business Project Manager

Insight Global • New York, NY • 4h ago

Management & Administrative

Job Description Insight Global is seeking a Business Project Manager to support a leading financial services organization in Jersey City. This role is central to the Engineering division, where you will oversee vendor re...

4h ago

Go to Apply

Sr Manager, Supply Chain

Gilead Sciences, Inc. • Parsippany, NJ • 4h ago

Management & Administrative

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve l...

4h ago

Go to Apply

Calendar/Docket Clerk

Robert Half • New York, NY • 4h ago

Management & Administrative

Description An Assistant Managing Clerk is a key member of the firm's Litigation Department and works closely with the Managing Clerk and the firm's attorneys and legal assistants. The Assistant Managing Clerk provides g...

4h ago

Go to Apply

(USA) Senior Manager, Emerging Sales - Walmart Connect

Walmart • Hoboken, NJ • 10h ago

Management & Administrative

Position Summary... About Walmart Connect With nearly 90% of U.S. households shopping with us every year, Walmart is deeply integrated into customers' lives and understands how they engage with products and brands throug...

10h ago

Go to Apply

(USA) Senior Manager, Emerging Sales - Walmart Connect

Walmart • Hoboken, NJ • 10h ago

Management & Administrative

10h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.