Medical Records Clerk

Actalent • Fountain Valley, CA • 2h ago

Job Title: Medical ClerkJob Description

We are seeking a dedicated Medical Clerk to assist patients and medical practices with records requests, ensuring adherence to HIPAA protocols for all disclosed information. You will play a crucial role in managing medical records, converting them into appropriate formats, and ensuring accurate entry into our electronic medical record (EMR) system.

Responsibilities

Assist patients and medical practices with records requests, following HIPAA protocols.

Scan, file, and import medical record requests into the correct patient file within the EMR system.

Convert requested medical records into PDF format and manage them from paper charts or external storage vendors.

Process and date stamp medical records copying requests received via mail, fax, and personal service.

Log all medical records into the department tracking system accurately.

Ensure proper completion and verification of medical record requests, including patient signatures and legal documentation.

Notify patients of copying procedures and associated charges.

Identify and implement improvement opportunities, escalating issues to management as needed.

Check work logs for missing reports and obtain them from the correct platforms.

Match documents to patient charts for provider review, including consultations and lab reports.

Scan and file various medical documents within designated time frames.

Ensure fulfillment of requests for medical records from insurance companies, hospitals, and other authorized entities.

Verify authenticity of subpoenas and process requests according to state guidelines.

Work with the EMR System E Clinical Works.

Essential Skills

Proficiency in medical records management and HIPAA compliance.

Experience with medical assisting and urgent care.

Familiarity with internal medicine and EKG.

1+ years of recent medical office experience.

1+ years of medical records experience.

Additional Skills & Qualifications

BLS required and/or CPR certified.

Knowledge of medical terminology and medication/pharmacy.

Experience with electronic medical records (EMR).

Strong computer skills and phone etiquette.

Excellent communication skills with patients, providers, and pharmacies.

Detail-oriented with the ability to fill prescription requests.

Work Environment

Work in a high-volume medical clinic setting that supports Pediatrics, Urgent Care, Adult Care, and Radiology. The clinic is family-oriented with a tight-knit, welcoming team. It operates with 17 doctors and can see over 250 patients per day. Located within a mile of several great restaurants, the clinic offers a vibrant and supportive atmosphere.

Job Type & Location

This is a Contract to Hire position based out of Fountain Valley, CA.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fountain Valley,CA.

Application Deadline

This position is anticipated to close on Nov 28, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

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