Community Programs Fiscal Analyst and Monitor
Date Posted: Nov 13, 2025
Requisition ID: 468222
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Housing and Community Development Authority (IHCDA) :
The Indiana Housing and Community Development Authority (IHCDA) is a quasi-agency of the State of Indiana and is committed to serving the entire spectrum of housing, from homelessness to homeownership. Our charge is to provide housing opportunities, promote self-sufficiency, and strengthen communities, in order to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice. To learn more about IHCDA visit us at: www.in.gov/ihcda.
Role Overview:
The Community Programs Fiscal Monitor contributes to fulfilling IHCDA's mission by reviewing and tracking subgrantee financial information. This includes completing the fiscal portion of each CSBG programmatic monitoring, as well as tracking budget and spend down on subgrantee awards with IHCDA. The Fiscal Monitor will also work with program Manager(s) and the Program Accounting department to track required paybacks and rectify any inconsistencies or subgrantee issues found in the Data Management System.
Salary Statement:
The salary for this position traditionally starts at $55,000 but may be commensurate with education or work experience.
A Day in the Life:
Strategy (in partnership with Community Programs' leadership)
Understand and apply program rules and policies.
Understand and apply federal and state legislation and guidance regarding the fiscal requirements of the department's programs.
Assist in the preparation of state plans, annual reports, and program manuals/documents.
Think critically and serve as a 'sounding board' for manager/team ideas.
Assist Managers with claims resolution in collaboration with the IHCDA Claims staff.
Fiscal Monitoring
Ensure Federal and State regulatory requirements are being consistently and effectively monitored in the department's programs.
Continuously improve monitoring rubrics for fiscal compliance across programs
Track and organize/archive subgrantee-submitted documents.
Review, pull data/information from, and analyze subgrantee-submitted documents both on site and through desktop review.
Develop and contribute to programmatic and monitoring reports.
Work with the manager to identify the need for, determine content of, and review submissions for subgrantee corrective action plans.
Assist in completing each sub-grantee's annual risk assessment.
Serve as SME on fiscal monitoring across the CS/CP as requested; help develop tools and troubleshoot when difficult-to-discern fiscal issues come up.
Subgrantee Training
Provide training and technical assistance to subgrantees regarding regulations, policies, and laws related to the administration of the program.
Assist with planning and coordinating training events.
Assist in drafting subgrantee information/data collection tools.
Contract, MOA and Subgrant Logistics
Draft, submit for review, process, and track grant agreements, contracts, and MOAs.
Process subgrantee allocations and deallocations, budgets, and budget modifications.
Track and report on subgrantee spending for CSBG and IDA programs, and alert Managers on any discrepancies.
Track and update changes to contractor, vendor, and subgrantee contact information.
Track professional service contract spending to their project completion dates.
Coordinate contract and subgrant close-out process, including document collection/review.
Reporting/Benchmarking
Update and analyze regular funding, implementation, and outcome data.
Prepare and review data for mandatory federal/state reports.
Pull data/reports as requested for IHCDA staff and/or stakeholders.
Review and double check numbers on reports and budgets.
Update and analyze data regarding subgrantee compliance with regulatory requirements.
Coordinate document requests from federal funders, internal audit, legislators, etc.
Analyze monitoring results from monitoring reports to identify trends in findings and concerns, then work with the program team to address these trends with subgrantees.
Client & Subgrantee Customer Service
Proactively communicate with subgrantees regarding expectations and documentation requirements.
Coordinate with Managers and other IHCDA departments, as needed, to respond to subgrantee/client questions.
Maintain positive and successful working relationship with all members of the Community Programs staff as well as local service providers.
Assist in drafting client updates and other correspondence as requested.
Elevate issues to Managers and division Director as needed.
What You'll Need for Success:
At least 2 years' work experience required.
Bachelor's degree in public policy, non-profit management, business, finance, accounting, or similar required
Must have experience working in Excel.
Any of the following other experiences are preferred: working with monitoring and/or compliance issues, working with federal grant funding.
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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