POSITION TITLE: Human Resources Coordinator
REPORTS TO: Director of Human Resources
Pay: $27.00 - $32.50 (Hourly, Non-exempt)
Schedule: Monday- Friday Onsite
Are you an HR professional with solid experience in leave management and workers' comp-enough to keep your head above water-but hungry to learn and grow? We're looking for a Human Resources Coordinator who's emotionally intelligent, a clear communicator, and ready to dive into a fast-paced, hands-on role. This is an onsite position (no remote work) supporting a collaborative HR team led by a fun, easygoing leader who sets high standards and values people who take ownership and show up with heart. If you're organized, dependable, and eager to build your HR career while making a real impact, we'd love to meet you!
KEY RESPONSIBILITIES:
Leave Program Management
Administer and manage all leave of absence programs (FMLA, CFRA, bereavement, etc.), including eligibility determination, documentation, and return-to-work coordination
Administer and manage ADA accommodation program, including eligibility determination, documentation, and lead interactive process meetings with appropriate leadership
Administer and manage all workers compensation processes, including communicating directly with the insurance company representatives and investigators
Complete disability-related and payroll forms and ensure timely communication with employees throughout the leave and workers' compensation process
Coordinate modified duty assignments and ensure compliance with federal, state, and internal policies
Maintain leave records and monitor timelines to ensure continuity and compliance
HRIS, UKG & Systems Administration
Assist employees and leadership with administering with timekeeping, pay records, and benefit payments while on leaves
Maintain accurate employee records in the HRIS and personnel files, ensuring compliance with document retention policies and audit readiness
Pull reports and conduct data analysis in HRIS/Payroll system and other systems as needed
Assist employees and leadership with escalated payroll inquiries and concerns
HR Projects & Strategic Initiatives
Contribute to the development of a Just Culture framework, employee engagement initiatives, and other organizational culture initiatives
Maintain updated HR resources including forms, guides, and leaves materials
Support process documentation, case tracking, and policy implementation
Compliance & Recordkeeping
Ensure accurate and compliant employee records in accordance with local, state, and federal requirements
Monitor completion of mandatory trainings and certifications in collaboration with department managers
Assist with internal audits and reviews as needed
General Administrative Support
Contribute to New Employee Orientation training day 1 as needed
Provide administrative support to the HR Department including scheduling, document management, and correspondence
Collaborate with HR Generalist and Director on operational initiatives and cross-functional coordination
Serve as a resource for general HR inquiries and escalate issues appropriately
Ensure all HR processes and materials meet federal, state, and organizational standards
Help foster a culture of responsiveness, collaboration, and continuous improvement
Any additional related duties as requested by the HR Department or other administrator
Requirements
Minimum Requirements:
Knowledge and Experience:
At least two (2) years of experience in HR administration or operations
Familiarity with HRIS systems (UKG, etc.)
Working knowledge of leave laws and compliance basics
Strong organizational and time management skills
Excellent interpersonal and written communication skills
High level of discretion and confidentiality
Bachelor's degree in Human Resources, Business Administration, or related field preferred
PHR and/or SHRM-CP certification preferred
Health care industry preferred
Skills and Abilities:
Our team operates in a straightforward, collaborative environment that values clarity, consistency, and mutual respect. We prioritize practical solutions over office politics and appreciate colleagues who communicate clearly, maintain confidentiality, and engage with employees across all backgrounds with professionalism and empathy. Additional skills and abilities include:
Maintains strict confidentiality of employee, applicant, and patient information
Demonstrates respect and sensitivity across diverse social, cultural, economic, and educational backgrounds
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HR platforms (e.g., UKG, HealthStream)
Knowledgeable in leave administration (FMLA, CFRA, ADA, bereavement, disability) and onboarding workflows
Skilled in HRIS administration, including employee setup, reporting, and data integrity
Coordinates system access (IT, HealthStream, biometric timeclocks) and maintains audit-ready personnel files
Capable of pulling, interpreting, and presenting HR data for compliance and operational insights
Tracks licensure, certifications, and training completions to ensure compliance
Understands and enforces HR policies with clarity and professionalism
Provides responsive, respectful, and solution-oriented employee relations support
Coordinates training sessions, onboarding events, and recognition programs
Manages routine HR tasks (mail, paychecks, general support) with reliability
Collaborates effectively with payroll, IT, and department managers
Strong organizational skills with ability to prioritize, multitask, meet deadlines, and work independently
Communicates clearly and professionally, both in writing and verbally
Physical Requirements:
While performing the duties of this job, this position is frequently required to do the following:
Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
Give and follow verbal and written instructions with attention to detail and accuracy.
Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.
Vision: see details of objects at close range.
Coordinate multiple tasks simultaneously.
Reach forward, up, down, and to the side.
Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
Lift up to 25 pounds.
