Admin Asst to Vice President - Student Affairs
?? Georgia - Gwinnett - Lawrenceville (https://ga.referrals.selectminds.com/jobs/74168/other-jobs-matching/location-only)
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Administrative & Operations Support
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Gwinnett Technical College
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4 hours ago Post Date
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Employment Terms: This job is a full time, benefited, FLSA Exempt position in the Student Affairs Division that reports to the Vice President of Student Affairs.
Salary: $54,080/yr Targeted salary is commensurate with education and experience
Minimum Qualifications (Job Code 61834) Bachelor's degree and One (1) year of work related experience OR Associate Degree in Business Administrative Technology and Two (2) years of work related experience
Note: Experience may substitute for the degree on a year-for-year basis.
Preferred Qualifications:
In addition to the minimum qualifications: Advanced MS Outlook, Excel, PPT, and Word skills; Banner SIS experience; demonstrated advanced organizational skills; customer service experience; higher education experience
Technical Skills and Competencies:
Customer service, interpersonal relations and public service; confidentiality; use of computers and job related software; basic conflict resolution; professional and effective oral and written communication; knowledge of modern office practices and procedures; ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.; ability to prioritize and schedule tasks to meet deadlines and objectives
Job Summary: The Administrative Assistant to Vice President is responsible for a variety of administrative support functions to assist the vice president of the college. Monitors use of and maintains supplies, equipment and/or facilities maintenance needs. Enters data from forms into computer. Coordinates meetings and management activities for Student Affairs.
Duties/Responsibilities:
Percentage of Time:
Perform and complete variety of tasks and assignments associated with support functions for the Vice President of Student Affairs (VPSA) and assigned Student Affairs (SA) division
a. Receive and distribute correspondence and mail daily
b. Answer telephones and greet visitors, record messages as needed; filter faculty/staff traffic to VP's office
c. Coordinate calendar, travel arrangements, reimbursements, and associated records in timely, accurate, and efficient manner
d. Maintain SA SharePoint site
e. Maintain student discipline and complaint files
o Maintain vice president office files
20
Monitor use of and maintain supplies, equipment and/or facilities for division;
a. Monitor and orders office supplies
b. Enter service tickets as needed for facilities, IT, and equipment
5
Enter data from forms, records, reports and/or other sources into computer for purposes such as maintaining databases and complete incidental word processing and spreadsheet assignments
a. Manage conduct and complaint records
b. Monitor student complaints/discipline email
c. Execute Maxient system data entry and case management
d. Prepare student conduct/complaint letters
e. Perform and complete administrative tasks and assignments
20
Direct and supervise clerical interns and/or work study students assigned to the department
5
Participate in special projects and committees as directed by the supervisor
10
Coordinate meetings and management activities
a. Prepare agendas, facilities, and materials
b. Record minutes in a thorough and timely manner
c. Assist VP in prep for meetings
d. Manage student meetings for conduct/complaints
10
Complete assignments associated with personnel support functions
a. Manage budget development, maintenance, and balances, and p-card transactions/reports
b. Manage procurement, contacts, inventory
c. Process personnel transactions- postings, initial candidate review, hire, termination, promotion, pay adjustments, etc.
d. Maintain leave request and travel form documentation and enter on calendar
e. Schedule and organize performance management evaluations and plans
f. Assist with organization and filing/binding of meeting materials (board minutes, initiative/committee materials, projects, etc.)
10
Complete assignments associated with personnel support functions
g. Manage budget development, maintenance, and balances, and p-card transactions/reports
h. Manage procurement, contacts, inventory
i. Process personnel transactions- postings, initial candidate review, hire, termination, promotion, pay adjustments, etc.
j. Maintain leave request and travel form documentation and enter on calendar
k. Schedule and organize performance management evaluations and plans
l. Assist with organization and filing/binding of meeting materials (board minutes, initiative/committee materials, projects, etc.)
Conduct general operations of student affairs
a. Readily participate in SA functions such as registration, orientation, events, etc. as needed
b. Assist with student inquiries
c. Coordinate necessary room reservations and preparations
d. Utilize p-card for immediate division purchases
5
10
Accommodate professional development and committee/task force service
a. Manage SA events i.e. holiday lunch, division professional development, activities, etc.
b. Attend training for skill knowledge and maintenance
c. Read and stay up to date on higher education trends
d. Serve on committees and task forces
e. Lead commencement and professional development committees
5
Physical Demands:
Requires operation, access, or control of financial resources.
O
Requires having a P-Card.
C
Driving is a responsibility of this position.
N
This position will have direct interaction or care of children under the age of 18 or direct patient care.
N
This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).
O
This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.
C
This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.
O
This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.
O
This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.
C
This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.
N
Operating motor vehicles or heavy equipment with or without reasonable accommodation.
N
Noisy environments.
O
Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.
O
Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.
O
Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.
N
Work in outdoor elements such as precipitation and wind.
N
Assessing the accuracy, neatness and thoroughness of the work assigned.
C
The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.
The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100, Room 323B, Lawrenceville, GA 30043, 678-226-6691, LRichardson@GwinnettTech.edu
Bachelors Degree and One (1) year of related work experience OR Associates Degree in Business Administrative Technology and Two (2) years of work related experience. Note: Experience may substitute for the degree on a year-for-year basis. Bachelors Degree and One (1) year of related work experience OR Associates Degree in Business Administrative Technology and Two (2) years of work related experience. Note: Experience may substitute for the degree on a year-for-year basis.
Additional Information
Agency Logo:
Requisition ID: ADM0J2F
Number of Openings: 1
Advertised Salary: $54,080/YR
Shift: Day Job
Posting End Date: Nov 20, 2025
