Administrative Assistant
This position offers administrative support to middle and upper-level managers and their teams in the Transmission Planning and Transmission Policy and Services Departments. The Transmission Planning department oversees coordinated transmission planning for the Southern Operating Companies. Responsibilities include developing transmission expansion plans, maintaining reliable transmission interfaces, supporting generating resource planning, providing technical expertise, ensuring compliance with NERC reliability planning standards, and representing Southern Company in industry groups. The Transmission Policy and Services department manages the Open Access Transmission Tariff (OATT) for Southern Company and coordinates responses to initiatives from the Federal Energy Regulatory Commission (FERC), Department of Energy (DOE), and other agencies regarding orders, regulations, and rulemakings. This group leads and addresses transmission-related regulatory and policy matters that affect the company.
This position involves regular use of technical and business vocabulary, as well as a working knowledge of organizational operations, procedures, and personnel.
JOB REQUIREMENTS
High school diploma required; associate or bachelor's degree is desirable.
Minimum of 2 years' experience in an administration assistant role or relevant experience.
Ability to use Microsoft Office products including Outlook, Word, Excel, and PowerPoint.
Ability to work independently on routine administrator tasks using business office systems for processing expense accounts, timekeeping, and managing various other responsibilities.
Possess good interpersonal, communication, and organizational skills.
Capable of making sound decisions within job scope with minimal supervision.
Flexible and organized.
JOB RESPONSIBILITIES
Proactively manage access to General Managers (calendar, cell phone, etc.)
Coordinate travel and meeting arrangements including schedules, facilities, and catering as requested, for management within Trans Planning and Trans Policy & Services departments
Perform or support timekeeping activities for Transmission Planning and Policy & Services teams
Be proficient in Oracle financials and HR application to effectively process invoices, expenses, time keep, etc.
Periodically review department charges to ensure fair and appropriate pricing (telecom, supplies, coffee, etc.)
Organize and maintain administrative records, efficiently utilizing filing space and observing appropriate retention requirements
Administer document storage and retention of records
Procure and organize office and printer supplies
Maintain office equipment inventories and coordinate maintenance needs with building services
Assist as requested in developing documents, presentations, and other work products
Provide support as requested to aid planning and policy activities (copy, distribute, file, transmit, etc.)
Respond to customer requests for access to interconnection study reports
Serve as the primary contact for I-9 verification within the department(s)
Serve as the Disclosure Controls and Procedures (DCP) delegate for TP and Policy GMs
Assist in coordinating interview packets, interviews, and job announcements etc.
Assist in producing training materials and coordinating training classes as needed
Ensure timely and accurate messages to department personnel
Arrange for offices, equipment, access, etc. to help new employees onboard
Coordinate/assist with recurring meetings and employee recognitions (birthdays, anniversaries, Lunch n Learn, etc.); assist with creating presentations as needed
Support Transmission Planning Employee Engagement team and System Planning employee teams as needed
Assist other admin assistants as needed
Behavioral Attributes
Exercises independent judgment, confidentiality, and discretion and is able to work with minimal direction
Effectively communicate with the leadership team on status of projects and hurdles
Adapts quickly to changing conditions and effectively manages multiple priorities
Delivers assignments with a high degree of accuracy and timeliness without follow-up
Anticipates group needs and proactively seeks solutions
Build rapport with other administrative assistants in Operations and other stakeholder organizations
Exhibits Southern Company's "Our Values"
Safety First - We actively care about the safety and well-being of our employees, customers and communities. Safely approaching every job, every day, always comes first.?.
Intentional Inclusion - We are One Team, working to foster a culture of belonging and ensuring our diverse team feels valued. Investing in an equitable culture benefits employees, customers, communities and shareholders.
Act with Integrity - We act with honesty, respect and fairness, demonstrating trustworthiness in all we do. We are true to our word and follow through on our commitments
Superior Performance - We keep customers at the center of everything we do, with a focus on continuous improvement. We provide exceptional service, delivering innovative solutions that benefit our customers, communities, investors and the environment.
Notes on Testing:
There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team.
The first assessment will be automatically sent to you via email once you submit your application.
If you successfully pass the first, the second assessment will be sent to you shortly afterward.
Important: Both assessments must be completed within their designated time frames to remain eligible for consideration.
About Southern Company
Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and bene?ts will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 15680
Job Category: Administrative & Clerical
Job Schedule: Full time
Company: Southern Company Services
