Administrative Coordinator
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Administrative Coordinator
Salary
$2,626.00 - $2,923.08 Biweekly
Location
611 Walker Street
Job Type
Full Time
Job Number
37554
Department
Finance
Division
FIN-FINANCE DIRECTOR'S OFFICE
Opening Date
11/12/2025
Closing Date
11/19/2025 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: All Interested
Job Classification: Administrative Coordinator
Division: Finance Director's Office
Section: Business Operations Division
Reporting Location: 611 Walker Street, 10th Floor
Workdays & Hours: MONDAY - FRIDAY 8:00am - 5:00pm Subject to Change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Provide additional support for the Finance Department's growing staff for moves
Assist with computer Installations (desktop and laptop)
Conduct ongoing maintenance for Finance BudPrep requirement
Troubleshoot Finance issues and provide recommendations
Provide Teams assistance (Creating, modifying, and Canceling Meetings)
Manage low value inventory
Manage and report the City's physical inventory levels for the Finance Department
Plan, initiates and implements programs and services to meet the immediate and long-range needs of the Finance department.
Attends meetings and serve as department Safety Liaison.
Researches, analyzes, and processes request to replenish outdated equipment.
Participates in special projects as assigned by the department/division head.
Coordinate division/department administrative operations, including fundraising project cost analysis, expenditure control and administrative procedures for recording.
Other duties as assigned.
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
Five years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test
SAFETY IMPACT POSITION: NO
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 24
APPLICATION PROCEDURES:
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832)393-0651. If you need special services or accommodations, call (832)393-0651 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
11 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Which best describes your education and experience?
Bachelor's degree or higher in Business Administration, Liberal Arts, or a field directly related to the @type of work being performed AND AT LEAST five (5) years of professional administrative, financial, or analytical experience related to the @type of work being performed are required.
Bachelor's degree or higher in Business Administration, Liberal Arts, or a field directly related to the @type of work being performed AND LESS THAN five (5) years of professional administrative, financial, or analytical experience related to the @type of work being performed are required.
Associates Degree in Business Administration, Liberal Arts, or a field directly related to the @type of work being performed AND AT LEAST seven (7) years of professional administrative, financial, or analytical experience related to the @type of work being performed are required.
Associates Degree in Business Administration, Liberal Arts, or a field directly related to the @type of work being performed AND LESS THAN seven (7) years of professional administrative, financial, or analytical experience related to the @type of work being performed are required.
High School Diploma or GED AND AT LEAST nine (9) years of professional administrative, financial, or analytical experience related to the @type of work being performed are required.
High School Diploma or GED AND LESS THAN nine (9) years of professional administrative, financial, or analytical experience related to the @type of work being performed are required.
None of the above
03
Please describe your administrative experience. (See resume is not acceptable, if no experience please insert N/A)
04
Please indicate your level of proficiency in Microsoft Office Suite.
BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.
INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.
ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.
None of the above
05
Are you a current City of Houston employee?
Yes
No
Required Question
