Accounting Clerk

Robert Half • New Rochelle, NY • 6h ago

Description

Position Summary

We are working with a client in New Rochelle, New York that is looking for an Accounting Clerk. This Accounting Clerk will provide administrative and accounting support to assist in the efficient operation of the company's construction and contracting business. This position supports both prime and subcontracting functions within the construction, plumbing, and mechanical trades. The ideal candidate will be detail-oriented, organized, and able to multitask in a fast-paced environment while maintaining a high level of accuracy and professionalism.

Key Responsibilities

Administrative & Project Support

Provide administrative assistance to management and project teams in all phases of construction project management.

Assist with bid preparation, including gathering documents, formatting proposals, and maintaining bid logs.

Maintain and update the bid calendar, ensuring all deadlines and submission requirements are met.

Support project scheduling, buyouts, and coordination with subcontractors and vendors.

Communicate with customers, subcontractors, and suppliers to ensure smooth project execution and timely responses.

Assist with filing, document control, and maintaining organized project records (digital and hard copy).

Monitor and maintain office inventory and supplies, placing orders as needed.

Accounting & Financial Support

Maintain and track contractor and subcontractor insurance certificates to ensure compliance with company and project requirements.

Process and track vendor credit applications, subcontractor quotes, and vendor quotes.

Perform QuickBooks data entry, including:

Adding new vendors and maintaining vendor files

Posting bills and expense entries

Applying direct costs to specific jobs for accurate job costing reports

Reconcile vendor statements and assist with account payable/receivable functions as needed.

Assist in preparing reports for management review, including job cost summaries and expense tracking.

Support general bookkeeping functions and ensure proper documentation for all transactions.

Requirements

Qualifications

High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred.

Minimum of 2 years of accounting or administrative experience, preferably in the construction or contracting industry.

Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).

Familiarity with construction project documentation, bids, and job costing is strongly preferred.

Strong attention to detail, accuracy, and organizational skills.

Excellent communication and customer service skills.

Ability to manage multiple tasks and deadlines independently.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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