Administrative Assistant Senior

Adecco US, Inc. • Framingham, MA • 1h ago

Adecco is currently assisting one of its top clients in their search for an Administrative Assistant Senior working in Framingham, MA (Hybrid).

Pay rate: $21 - $23/hr

Shift availability: 8:00 am - 5:00 pm Mon - Fri

For instant consideration for this role, click on Apply Now

Description:

This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

Responsibilities:

Schedules and maintains multiple calendars of appointments and meetings

Coordinates travel itineraries and process expenses

Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature

Collaboration across cross-function departments or divisions to resolve issues.

Analyses operating practices and creates/revises systems and procedures as necessary

Organizes and maintains files, record keeping systems, and office layout

Oversees and monitors administrative projects. Performs other duties as required or directed

Organizes meetings (Catering, Booking Rooms, Follow up, etc.)

Manage and administer department payroll and timekeeping

Back-up Support to other Admins

Manages and administers various documents and spreadsheets

Acts as Proxy for certain systems as needed

Support meetings, training and conferences with prep and logistics needs

Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events

Communicates pertinent information among appropriate departments

Who We Are Looking For (Requirements):

10 plus years administrative experience in a corporate setting

Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment

Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word

Oracle (expense version) and Workday experience

Excellent communication manner, solid written and verbal communication skills and be customer service oriented

Able to effectively manage confidential and sensitive information

Must thrive in a very busy atmosphere

Proven success of juggling many things at one time and ability to shift gears and prioritize

Willingness to learn, take direction well and be a team player

Ability to focus and get the job done while avoiding distractions

Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical

Strong ability to build relationships and collaborate with team members and other admins

Great at being resourceful and leveraging relationships to problem solve

As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in an Administrative Assistant Senior working in Framingham, MA (Hybrid). APPLY NOW for instant consideration!

Pay Details: $21.00 to $23.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://uat.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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