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Accounts Payable Analyst

H.O. Penn Machinery Company • Poughkeepsie, NY • 8h ago

H.O. Penn Machinery

HIRING IMMEDIATELY

Poughkeepsie, NY

Pay : $18-$23/hour (dependent on relevant experience)

Bonus : 5% bonus potential

Benefits:

Medical/dental/vision insurance

401(k) with company match

Holidays & competitive PTO

Key Qualifications :

2+ years of experience in Accounts Payable or general accounting functions required

Experience working with ERP or other accounting systems (such as CODA, Sage, or similar platforms)

Prior experience in an audit or compliance-driven environment preferred

High level of accuracy and attention to detail in data entry and recordkeeping

Excellent written and verbal communication skills for interacting with vendors and internal departments

Responsibilities

Audit A/P processed checks and prepare for disbursement to fulfill stakeholder obligations and minimize risk

Match checks to invoices

Mail checks to vendors and distribute internals

File all expense reports

Process all expense reports, both manual and electronic, to fulfill corporate obligations and minimize risk

Audit expense reports for advances, receipts, approvals, and total

Review and correct electronic reports for proper GL distribution

Process all expense reports into CODA

Process direct deposit check run

Prepare A/P vendor invoices for payment process to fulfill stakeholder obligations

Open outside mail and assign vendor numbers

Distribute invoices to departments for approval

Assist with voucher input & tax accruals

Input equipment vouchers

Assist with processing subsidiary company vendor invoices in Sage

Prepare all unscheduled disbursements to fulfill stakeholders' obligations

Review disbursement requests for codes and approvals

Set up one-time vendors as needed and input all manual transactions into system

Process refund checks

Process special check runs as needed

Update excel spreadsheet with bank disbursement and void information

File all related documents

Maintain unscheduled disbursements and H.O. Penn payables to ensure retrieval availability

Prepare and label batches for cold storage

Scan documents into system

Index scanned documents

File documents

Qualifications

2+ years of experience in Accounts Payable or general accounting functions required

Experience working with ERP or other accounting systems (such as CODA, Sage, or similar platforms)

Prior experience in an audit or compliance-driven environment preferred

High level of accuracy and attention to detail in data entry and recordkeeping

Excellent written and verbal communication skills for interacting with vendors and internal departments

Physical Requirements:

Standing and/or sitting for prolonged periods of time

Hand coordination for typing, writing, and computer use

Occasional forward bending and reaching

Occasional walking and climbing stairs

Carrying (up to 20lbs.)

Reasonable accommodations made as needed.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.

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