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State Title: Legal Secretary III (3567)This position is hybrid in Austin. Employees are required to report to the office as directed (subject to change).Submission of Application:Your application must be complete, accurate and reflect all experience and education. Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.o apply for this position, complete an on-line application either through theApplicant Career Section orWorkInTexas. TxDMV does not accept paper applications.Applicants who require an accommodation for the interview process should contact Human Resources at 512-465-4043 when contacted to schedule an interview.GENERAL DESCRIPTIONOur mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.Performs complex legal secretarial work in support of the Office of Administrative Hearings. Performs a wide range of complex tasks and maintains confidentiality of sensitive correspondence and communications. Work requires contact with high-level executives, attorneys, governmental agencies, and officials. Creates and maintains case files, office calendar and databases; performs legal administrative support work such as preparing and editing correspondence, reports, forms, and documents; logging and tracking case statuses and deadlines; compiling statistical data; creating reports; scheduling and coordinating meetings and hearings; responding to written and oral inquiries. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.ESSENTIAL DUTIESProvides information in response to procedural requests, correspondence, and oral inquiries.
Prepares, proofreads, and edits legal and administrative documents and reports.
Composes, edits, and reviews correspondence, memoranda, and miscellaneous reports.
Compiles and enters statistical data for Office of Administrative Hearings reports, charts, graphs, databases, summaries, or case status updates.
Organizes, indexes, and files legal and administrative documents.
Schedules and coordinates travel. Schedules use of fleet vehicles and maintains records. Provides logistical support for interviews, meetings, and court hearings.
Monitors inventory, drafts requisitions, and tracks purchase orders.
Monitors deadlines. Maintains and updates appointment calendars.
Checks citations, quotations, footnotes, and references for accuracy as needed.
Maintains assorted logs, manuals, notebooks, and other records.
Implements and oversees record retention in accordance with Departmental policies.
Reviews and processes mail for legal staff.
Answers phone and provides general information or routes calls as appropriate.
Performs other job-related duties as assigned.
Qualifications: MINIMUM REQUIREMENTSEducation and ExperienceAssociate degree or equivalent college education course work plus four (4) years' experience in legal support work. Additional work-related experience may be substituted for college education on a year per year basis. (Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent.BENEFITSThe State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:and#252; Retirement Planand#252; Paid Group Health Life Insurance for employeesand#252; Paid Holidaysand#252; Paid Vacation Leaveand#252; Paid Sick Leaveand#252; Longevity Payand#252; Dentaland#252; Visionand#252; Dependent Optional Life Insuranceand#252; Voluntary ADD Insuranceand#252; Dependent Health Life Insuranceand#252; Health Dependent care flexible spending accountsand#252; Tuition Assistance ProgramQUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Educationand#8217;s Public Student Loan Forgiveness (PSLF) program.REGISTRATION, CERTIFICATION AND/OR LICENSUREA valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.Job offers and continuation of employment is contingent upon:and#183; Proof of education and experience listed on the applicationand#183; Eligibility to work in the United Statesand#183; Satisfactory results from a pre-employment criminal history background check and driverand#8217;s record checkand#183; Compliance with Selective Service registration for males ages 18-25and#183; Required to attend work regularly and observe approved work hours in accordance with department policies and procedures.MilitaryIf selected for the position the following must be provided for proof of military employment preference:and#183; Veteran must provide form DD 214and#183; Surviving Spouse or Orphan must provide DD 1300 or DD 214.Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditorand#8217;s Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditorand#8217;s Office Military Crosswalk Guide.The Texas Veterans Commission provides helpful employment information.SUBMISSION OF APPLICATIONYour application must be complete, accurate and reflect all experience and education. Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYERThe Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance on 512-465-4043.
