Administrative Assistant

Robert Half • Birmingham, AL • 3h ago

Description

About the Role:

We are seeking an organized and proactive Administrative Assistant on a contract basis to support day-to-day operations at our office in Birmingham, AL. In this role, you will play a pivotal part in ensuring the smooth functioning of administrative tasks and supporting key team members. This is an excellent opportunity for someone who thrives in a fast-paced environment and has a proven ability to juggle multiple responsibilities.

Key Responsibilities:

Provide administrative support, including scheduling meetings, coordinating calendars, and preparing correspondence (Source: DFST2025 - Midyear Update).

Maintain accurate and organized files, databases, and records to ensure easy access to information when required.

Assist in compiling reports, presentations, and other documents as needed.

Organize and prepare for meetings by setting up conference rooms and managing necessary materials and technology.

Serve as the first point of contact for team members, clients, and visitors by handling phone and email correspondence professionally and promptly.

Order and manage office supplies, ensuring the office is well-stocked at all times.

Provide support for special projects, including research, data entry, and logistics coordination.

Requirements

Qualifications:

High school diploma or equivalent; associate degree or higher is a plus.

At least 2 years of administrative experience.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and time management skills with attention to detail.

Excellent written and verbal communication abilities.

Ability to multi-task, prioritize assignments, and meet deadlines in a fast-paced environment.

A proactive, professional, and customer-focused attitude.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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