Description:
The Opportunity
Hyatt seeks an enthusiastic Tax Coordinator to join our tax department. In this role, you will be collaborating closely with the broader Finance, tax administrative, and executive assistants and tax department colleagues, where you'll be instrumental in continuing to make Hyatt a leading hospitality company. You will be part of a team that is passionate about our purpose, committed to nurturing curiosity and new skills, and building connections with colleagues, customers, and guests across the organization.
Who We Are
At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines canopen the door for exciting career and growth opportunities for our colleagues.
As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.
Why Now?
This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.
How We Care for Our People
What sets us apart is our purpose-to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family.Our care for our colleagues is the key to our success. We're proud to have earned a place on Fortune's prestigious 100 Best Companies to Work For® list for the last ten years. This recognition is a testament to the tremendous way our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy and respect, and making sure everyone feels like they belong.
We're proud to offer exceptional corporate benefits which include:
· Annual allotment of free hotel stays at Hyatt hotels globally
· Flexible work schedule
· Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
· A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
· Paid Time Off, Medical, Dental, Vision, 401K with company match
Who You Are
As our ideal candidate, you understand the power and purpose of our culture of care, and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Wellbeing. You enjoy working with others, are results-driven, and are looking for a variety of opportunities to develop personally and professionally.
The Role
This role is critical to supporting the operations of the tax department and its team members. Responsibilities include operational support of the tax team, tax filing processes, department invoicing support, tax department and certain finance leadership support, including calendar management, travel coordination, and expense processing. The role also includes coordinating tax department meetings and supporting team communications. The ideal candidate is detail-oriented, skilled in managing multiple priorities, and thrives in a fast-paced, collaborative environment.
-Provide Tax Department Leadership support focusing on maintaining business and personal calendars, processing expense reports, and managing signature requests for the SVP
-Manage all aspects of travel arrangements for the tax leadership team travel, providing detailed drip itineraries.
-Support two additional Finance Leaders in processing their expense reports and additional request, as required.
-Coordinate Tax Department meetings, including agenda preparation, content compilation, communication, catering, and logistics.
-Maintain department organizational charts, department calendar, and e-mail distribution lists.
-Manage new hire onboarding process (e.g., systems, IDs, workspace setup, etc.)
-Manage tax department subscriptions and team access (e.g., Checkpoint, Bloomberg, etc.)
-Manage tax department mail, permanent tax files, and maintain supplies for the team.
-Support tax department budget process, including tracking of budget vs. actual spend, invoice management and processing, tax payment processing, vendor relationships, and coordinate with advisors on billing, etc.
-Support processing and filing of tax returns, including certified mail submissions.
-Manage and process basic entity filing requests (e.g., SS-4 FEINs, W-9s, etc.)
-Maintain tax legal entity organizational charts.
-Provide notary support for documents, as required.
-Work independently on special projects
-Requires strong organizational and project management skills.
-Detail-oriented with a strong sense of ownership and follow-through.
-Excellent communication and interpersonal skills and an ability to manage sensitive information with discretion
Qualifications:
Experience Required:
-5 years of experience in administrative, coordinator, or paraprofessional ideally supporting a corporate tax or finance function. Experience supporting other functions and or industries considered.
Experience Preferred:
-Bachelor's degree preferred
-Strong oral and written communication skills required
-Notary preferred
-Experience with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) required
-Experience with financial systems (Oracle, MarkView, or similar invoice processing tools) preferred
-Experience processing basic entity informational tax forms (e.g., Forms SS-4, W-9, W-8BEN, etc.) preferred
The position responsibilities outlined above are in no way to be construed as all-encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
We welcome you:
Research shows that individuals tend to apply to jobs only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We'd love to consider your unique experiences and how you could make Hyatt even better.
The hourly rate for this position is $27.90/hour to $34.87/hour. This position is also eligible to earn overtime, shift differentials and premium pay under certain circumstances.
The final pay rate offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as we well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate.
We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place.
Primary Location: US-IL-Chicago
Organization: Hyatt Corporate Office
Pay Basis: Yearly
Job Level: Full-time
Job: Accounting/Finance/Tax
Req ID: CHI015004
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
