Administrative Assistant

Robert Half • Walnut Creek, CA • 6h ago

Description

Robert Half's client in Walnut Creek is looking for a dedicated and detail-oriented Administrative Assistant to support their Executive Services department. This contract-to-hire opportunity is 100% onsite M-F.

Administrative Assistant Duties and Responsibilities:

Finalizes and distributes Board and committee agenda packets.

Takes, prepares, finalizes, and distributes committee meeting minutes.

Prepares and distributes memos, letters, and reports.

Maintains shared meeting calendars, schedules and distributes meeting notices.

Maintains committee rosters, and departmental files.

Coordinates annual training for the Board and its committee members.

Fields telephone calls and email inquiries.

Catalogs Board actions.

Provides backup support to the mail clerk.

Attends monthly meetings and manages the Zoom portion of the Member Forum.

Performs other duties as assigned that fall within the purview of Executive Services.

Qualifications:

High School Diploma or equivalent is the minimum educational requirements for this position.

1-3 years of experience in administrative support roles with increasing responsibility.

Must be detail-oriented with demonstrated excellence in verbal and written communication skills, including the ability to proofread and edit documents with a high degree of accuracy.

Excellent customer service, time management, and prioritization skills.

Strong interpersonal skills and the ability to multitask in a fast-paced environment.

Must possess strong to advanced proficiency in Microsoft Word, Excel, and Outlook.

Ability to work with Simbli or similar web-based meeting management applications.

Demonstrated ability to maintain strict confidentiality regarding documents, plans, and conversations.

Familiarity with Zoom webinar and meeting functions (preferred but not required).

Familiarity with Robert's Rules of Order (preferred but not required).

Familiarity with NetSuite (preferred but not required).

Familiarity with Adobe Acrobat PDF tools (preferred but not required).

Familiarity with DocuSign or similar electronic signature platforms (preferred but not required).

Ability to learn and adapt to new technology systems quickly.

Requires strong accountability for ensuring the timely delivery of services.

Ability to consistently meet attendance requirements.

If you are interested in this Administrative Assistant position, please submit your resume today!

Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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