Administrative Assistant

Aston Carter • Palmetto Bay, FL • 2h ago

Aston Carter is hiring an Administrative Assistant!

Job Description

We are seeking a diligent and organized Administrative Assistant to provide comprehensive office administrative support. This role involves managing clerical duties, supporting projects, and assisting with accounting tasks under general supervision. The position requires presence in the Miami office five days a week.

Responsibilities

Assist in setting up new computers and maintaining computer inventory.

Coordinate maintenance of office equipment.

Manage inventory and purchase of office and breakroom supplies.

Arrange travel and meetings.

Handle ingoing and outgoing mail and package duties.

Manage incoming calls and greet visitors.

Assist with overall management of the facility.

Schedule training sessions and in-house meetings.

Review and enter data for vehicle and equipment units log.

Place orders for luncheons, assist with setup and teardown.

Maintain kitchen cleanliness.

Perform tasks using Microsoft Word, Excel, and PowerPoint, adhering to the company style guide.

Assist accounting with client invoices and statements.

Collaborate with the business unit administrative group to ensure accuracy in expense reports.

Perform other duties as assigned.

Essential Skills

Administrative support

Customer service

Proficiency in Microsoft Office

Additional Skills & Qualifications

Minimum 1 year of relevant office experience.

High School Diploma or GED required, Associate's Degree preferred.

Valid driver's license with a good driving record.

Ability to multi-task, make logical decisions, and handle multiple interruptions.

Excellent communication skills, positive attitude, and team and client-centered focus.

Highly organized, detail-oriented, and able to work well with others in a fast-paced, deadline-oriented environment.

Work Environment

The work schedule is Monday to Friday, with hours from 8:30 AM to 5:30 PM or 9:00 AM to 6:00 PM.

Job Type & Location

This is a Contract to Hire position based out of Palmetto Bay, FL.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palmetto Bay,FL.

Application Deadline

This position is anticipated to close on Nov 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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