Discover Your Career at Emory University
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.
Description
Emory Law is a top-ranked law school defined by creativity and innovation in legal education. Located in Atlanta, it enrolls students from throughout the United States and the world pursuing juris doctor, mast or legal studies, master of laws, doctor of juridical science, and master of comparative law degrees. Emory Law alumni work across the globe as leaders in law, business, government, philanthropy, and education. Emory Law strives for a world in which law provides a common framework for courageous leaders to engage our most complex social and economic challenges and to achieve positive social transformation by advancing the rule of law.
Working with the dean of Emory Law, the executive assistant independently manages the effective and efficient operation of the dean's office. As a member of the dean's leadership team, the executive assistant participates in strategic planning and day-to-day law school operations, providing direction to ensure that short- and mid-term goals are realized. The successful candidate will be a results-driven, dynamic team player with excellent writing, organizational, and interpersonal skills, and have the ability to interact well with a diverse community of students, faculty, staff, alumni, and external constituents. This is a primarily in-person role requiring work on campus during the academic year and opportunities for remote work during the summer when classes are not in session. Additional remote work opportunities may be considered after one year of service.
Responsibilities include, but are not limited to:
Dean's Office Management:
Collaborates with other senior leadership in the day-to-day law school operations, including providing direction to staff
Maintains dean's calendar to ensure strategic and efficient scheduling of the dean's time and ensure appropriate preparation for daily activities
Writes letters and other documents; drafts or edits emails; collects and analyzes information, and initiates communications. Based on knowledge of dean's views and preferences, may respond on behalf of the dean
Coordinates domestic and international travel arrangements
In coordination with other Senior Leadership members, supervises administrative staff
Delegates work and tasks as appropriate to ensure effective operation of the office
Planning:
Works collaboratively with the dean's direct reports to ensure execution of priorities and projects for the school, and to identify and resolve obstacles to the prompt resolution of major issues and decisions of direct interest to the dean
Alerts the dean when important deadlines for key decisions and correspondence are due
Prepares and monitors the dean's office budgets and project proposals
Ensures timely and accurate completion of key projects and proposals as designated by the dean
Assisting the Dean:
Acts as the liaison between the dean and other stakeholders
Uses independent judgment to determine the importance of urgent inquiries to the office
Ensures that the dean has all materials necessary to support scheduled activities
Takes the lead on planning and executing staff meetings
Takes minutes at Faculty Meetings and finalizes minutes in a timely manner; codifies and follows through on action items.
Collaborates with Advancement & Alumni Engagement on events, constituent visits, and travel
Knowledge, Skills, and Abilities:
Excellent written, verbal, and interpersonal communication skills
Demonstrated independent judgment in setting priorities for the office
Ability to work with culturally diverse constituencies and have sensitivity in relating to people
Strong organizational, time management, and problem-solving skills
Ability to multi-task and work effectively with competing deadlines
Flexibility to work nights and weekends as needed to support the dean and Emory Law
Ability to maintain confidentiality with sensitive information through the use of discretion
Minimum Qualifications:
Bachelor's degree in business administration, communications, or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training
Previous experience with various software applications
The ability to @type or keyboard 60 accurate words per minute
Preferred Qualifications:
Juris Doctor, Juris Master, Master of Business Administration, Master of Higher Education Administration, or a similar advanced degree
Prior higher education work experience, especially working with graduate and/or professional schools
Strong management and organizational skills
Exceptional written and verbal communication skills as expressed in presentation style and writing
Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community
Previous experience arranging events for 100+ participants
Experience as a team lead or managing direct reports
A demonstrated self-directed team player with a strategic approach to problem solving
For Consideration as an Applicant:
Applications must include a cover letter addressing requirements specific to this positionand a resume
Applications will be considered on a rolling basis
Applicants who advance to the interview stage will undergo skills testing
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Additional Details
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
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Job Number 156653
Job Type Regular Full-Time
Division School Of Law
Department School of Law
Job Category Administrative and Business Support
Campus Location (For Posting) : Location US-GA-Atlanta
Location : Name Emory Campus-Clifton Corridor
Remote Work Classification Primarily On Campus
Health and Safety Information Not Applicable
