Overview
GovCIO is currently hiring an Executive Administrator/Assistant for our program with the US Coast Guard. This position will be located in Alexandria, VA area and will be an on-site position.
Responsibilities
The Executive Administrator/Assistant will provide comprehensive, high-level administrative support to senior U.S. Coast Guard officials in Alexandria, VA. This critical role demands daily onsite presence and the ability to operate effectively within a secure, fast-paced military environment. The ideal candidate will be a self-starter with exceptional organizational skills, capable of managing complex operations and maintaining strict security protocols.
Expertly manage and maintain highly dynamic and complex calendars for senior leadership, prioritizing events, resolving conflicts proactively, and orchestrating real-time changes to maximize operational efficiency.
Draft, review, edit, and prepare all senior-level correspondence (memos, formal letters, reports, briefings) for signature, ensuring strict adherence to proper military and government formats, grammar, and policy guidelines. Manage and meticulously track action items using official government task management procedures.
Coordinate all logistics for high-level meetings, conferences, and official visits (e.g., VIP visits), including scheduling secure rooms/VTC, managing invitations, and preparing detailed "read-ahead" packages for leadership.
Serve as the primary point of contact and liaison for internal and external offices, effectively communicating with senior DoD, military, and interagency partners while maintaining professional protocol and high-level relationships.
Coordinate general office administrative functions, including visitor access control. Establish and refine Standard Operating Procedures (SOPs) to enhance workflow efficiency.
Establish and maintain highly organized electronic filing systems for administrative documents in strict compliance with government records management policies.
Qualifications
Associate's with 8+ years (or commensurate experience)
Required Skills and Experience
Minimum of 5+ years of recent and relevant experience providing executive-level administrativesupport within a DoD or U.S. Coast Guard environment.
Clearance Requirement: Must be clearable up to an active Secret clearance.
Preferred Skills and Experience
US Coast Guard experience is highly preferred.
Familiarity with Agile & Hybrid Delivery Models.
Exceptional written and verbal communication skills, with mastery of military correspondence standards and the ability to draft materials for senior review with precision.
Superior organizational skills and impeccable attention to detail, with the ability to prioritize and manage multiple simultaneous tasks effectively in a dynamic environment.
High proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
Strong independent judgment and discretion when handling highly sensitive and confidential information.
Company Overview
GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.
But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?
What You Can Expect
Interview & Hiring Process
If you are selected to move forward through the process, here's what you can expect:
During the Interview Process
Virtual video interview conducted via video with the hiring manager and/or team
Camera must be on
A valid photo ID must be presented during each interview
During the Hiring Process
Enhanced Biometrics ID verification screening
Background check, to include:
Criminal history (past 7 years)
Verification of your highest level of education
Verification of your employment history (past 7 years), based on information provided in your application
Employee Perks
At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:
Employee Assistance Program (EAP)
Corporate Discounts
Learning & Development platform, to include certification preparation content
Training, Education and Certification Assistance*
Referral Bonus Program
Internal Mobility Program
Pet Insurance
Flexible Work Environment
*Available to full-time employees
Our employees' unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.
Posted Pay Range
The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an "at-will position" and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.
Posted Salary Range
USD $72,000.00 - USD $110,000.00 /Yr.
Submit a referral to this job (https://careers-govcio.icims.com/jobs/7048/executive-administrator/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834385473)
Location US-VA-Alexandria
ID 2025-7048
Category Administrative Services/Customer Support
Position Type Full-Time
