Accounts Payable Specialist

Compass Family Services • San Francisco, CA • 4w ago

Organization: Compass Family Services is a 100+ year old nonprofit working on the front lines of San Francisco's homeless crisis. We provide families experiencing or at risk of homelessness with comprehensive support to address immediate needs and ensure long-term success.

Compensation: $33 per hour

Schedule: Full time, Monday - Friday, primarily during standard business hours

Location: 37 Grove Street, San Francisco

Organizational Core Competencies: Accountable / Adaptable / Client-centered / Collaborative / Committed to diversity, equity, inclusion and belonging / Resourceful

Position Description:

The Accounts Payable Specialist (AP Specialist 1) plays a key role in ensuring that Compass' Emergency Rental Assistance Program operates efficiently and correctly. The position will support the Accounts Payable function of the department, including processing payments checks to cover deposits, first and last month rent, and application fees, and supporting program staff with any eviction-prevention related questions. The position will also support the Accounts Payable Manager in AP-related tasks.

Specific responsibilities include:

Manage the payment process, including working with Case Managers and Program Directors to ensure proper documentation of property ownership and processing the correct payment amount.

Process move-in, security deposits, back rent and other related client assistance checks three times a week or as needed.

Maintain and update vendor database in accounting software and provide vendor ID to programs; keep records of W-9 forms

Ensure supportive backup is accurate and complete for all disbursements.

Coordinate with managers on disbursement timelines, client related check requests, check status, changes in landlord information, and other related questions.

Process quarterly payments to collaborating agencies of the Eviction Prevention pilot program.

Maintain and update tracking of pilot disbursements.

Collaborate with the Director of Strategic Initiatives in preparing client information of any pilot-related report.

Guarantee the data in Dataverse is updated on a regular basis

Support creating vendor IDs in MIP

Update the payments process through Concur in the MIP accounting system

Assist with audit preparation.

Assist finance team with special projects and other responsibilities as assigned.

Required Qualifications:

Minimum 3 years general accounting education or equivalent experience in A/P.

Firm grasp of accounting principles

Thorough understanding of Excel

Extremely organized, detail-oriented, and thorough

Ability to problem solve, work independently with minimal supervision and as a team member

Strong verbal and written communication skills

Ability to interact with employees and vendors in a friendly and professional manner

Demonstrated commitment to diversity, equity, inclusion and belonging work

Compensation and Benefits:

$33 per hour, equivalent to $64,350 annually based on a 37.5 hour workweek

Paid time off: 4 weeks of vacation your first year, increasing to 5 in your second. Also paid holidays, sick time, family leave.

Insurance: health, dental and vision insurance are fully covered by Compass for employees and dependent children. We also provide long term disability and life insurance.

Retirement: after one year of work, Compass contributes an amount equal to 5% of your salary into a retirement account; this vests during years 2-6.

Membership in OPEIU/Local 29 union

Location:

Office location: 37 Grove St., less than a block from Civic Center BART/MUNI station

This is primarily an on-site role, with the option to work remotely 1-2 days per week after the first three months

To Apply:

Please apply through our online application.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an equal opportunity employer and actively seek to recruit a diverse workforce. Employees must embrace the idea that Diversity, Equity, Inclusion, and Belonging contribute to the success of our underserved communities, and therefore to shared prosperity in our city and region. Compass Family Services is committed to the continuous work of implementing specific actions that will disrupt systemic prejudice and improve equity across programs and departments, to become an example to partners who also believe in a culture of inclusion that leverages diversity.

Consistent with the Americans with Disabilities Act and California civil rights law, Compass Family Services will provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the agency. Requests for reasonable accommodation apply to all aspects of the hiring process. If reasonable accommodation is needed, please use the answer box for the final question of the job application to let us know.

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