Clerical Assistant
Date Posted: Nov 4, 2025
Requisition ID: 467240
Location:
Indianapolis, IN, US, 46214
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About Indiana Women's Prison :
As a part of the Indiana Department of Correction, the Indiana Women's Prison promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The Indiana Women's Prison is maximum security Correctional facility for adult females. The Indiana Women's Prison is located in Indianapolis, Indiana. The Indiana Women's Prison houses special populations of female incarcerated individuals in the state, including pregnant, sick, mentally ill, youthful, elderly, and high-profile incarcerated individuals. The facility includes the Officer Breann Leath Memorial Maternal-Child Health Unit, which encourages the preservation of family by allowing incarcerated mothers to stay with their children and offering education and resources to support successful re-entry. The facility also offers resources and treatment geared toward mental health, substance use and domestic abuse, along with multiple educational opportunities. The goal is that through treatment and rehabilitation geared toward everyone, the facility will help prepare incarcerated women to re-enter their community with more skills and confidence than when they arrived.
Role Overview:
As a Clerical Assistant, you will continually maintain active inmate files, prepare inmate release files, and inmate parole files for consolidation and archiving. This position scans all inmate files to IRIS and maintains the online records for the inmates housed at the Women's Prison.
Salary Statement:
The salary for this position traditionally starts at $27,638.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
Supports the daily operations of an organization by performing general office tasks
Greets visitors and directs them to the appropriate person according to their needs.
Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Accurately maintains and organizes office files.
Delivers messages and run errands.
Maintains inventory, orders, and distributes supplies.
Completes tasks or projects assigned by supervisor in a timely manner.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
The ideal candidate in this role should minimally have a
High School Diploma or equivalent
Upon entering the role, individuals must have or obtain the following requirements:
Working knowledge of general office functions and clerical procedures.
Basic computer skills
Active listening skills
Effective written and verbal communication skills
Organizational skills with the ability to prioritize tasks effectively
Attention to detail and proofreading skills
Ability to use Microsoft Office Suite (Word, Excel, Outlook)
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
Ability to work independently
Ability to provide effective and professional customer service to internal and external parties.
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may provide direct supervision for one or more staff members.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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