Administrative Assistant/Office Manager

Robert Half • De Witt, IA • 21h ago

Description

We are looking for a proactive and organized Administrative Assistant/Office Manager to join our team in Dewitt, Iowa. This role requires someone who is detail-oriented, excels in managing schedules, coordinating logistics, and providing operational support to executives. The ideal candidate will demonstrate strong communication skills, a process-driven mindset, and the ability to handle multiple tasks efficiently.

Responsibilities:

Coordinate and manage schedules for conference and community spaces, ensuring they are clean, organized, and equipped with functioning technology.

Maintain executives' calendars by scheduling meetings, sending reminders, and arranging catering or reservations when needed.

Organize travel logistics, including booking flights, hotels, rental cars, and restaurant reservations.

Attend meetings to take detailed notes, prepare agendas, and organize necessary materials or gifts for company events.

Facilitate document execution by obtaining signatures, notarizing documents, and preparing materials for review.

Manage company Smartsheets, ensuring updates are completed and providing weekly printed summaries for executives.

Oversee office supply inventory and place orders to ensure necessary resources are available.

Assist with social media efforts, including creating graphics and advertisements to enhance online presence.

Process expense reports, enter invoices, and handle daily cash receipts accurately.

Provide exceptional customer service by addressing inquiries and supporting operational needs.

Why work here: This company provides a laid back and relaxed work environment, is very family oriented, and has a work/life balance. If you are looking for a small office environment where you can be part of the day-to-day successes, then this is the place for you!

Requirements - Proven experience in administrative or office management roles.

Strong organizational skills with the ability to manage multiple priorities effectively.

Proficiency in Google Suite and other office software tools.

Familiarity with social media platforms and basic graphic design for advertisements.

Excellent written and verbal communication abilities.

Detail-oriented approach to managing schedules, documents, and reports.

Ability to maintain a composed demeanor and handle sensitive matters responsibly.

Knowledge of expense reporting and invoice processing procedures.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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