Ap/ar Specialist

Aston Carter • Princeton, NJ • 6h ago

Job Title: Accounts Payable/Accounts Receivable (AP/AR) Specialist

Job Description

We are seeking a detail-oriented and organized AP/AR Specialist to manage both accounts payable and receivable functions. The ideal candidate will have extensive experience in NetSuite and a solid understanding of accounting principles. This role requires strong communication skills and the ability to work independently in a fast-paced environment.

Responsibilities

Process vendor invoices, ensuring correct GL coding, project coding, proper approvals, and compliance with company policies.

Verify invoice accuracy and match against purchase orders/receipts.

Schedule and process payments to vendors in a timely manner using checks, ACH, and wire transfers.

Reconcile vendor statements and resolve discrepancies promptly.

Maintain accurate vendor records and support 1099 reporting.

Communicate with vendors and internal stakeholders to resolve invoice or payment issues.

Generate and distribute customer invoices accurately and on schedule.

Apply customer payments in NetSuite and reconcile accounts.

Proactively monitor outstanding receivables and follow up with customers to ensure timely collections in line with company credit policies.

Address billing inquiries and resolve discrepancies with internal teams and clients.

Perform regular reconciliations of AP/AR accounts and ensure accuracy of balances.

Assist with month-end close by preparing reconciliations and supporting schedules.

Maintain accurate and organized financial records for audits and internal reviews.

Support process improvement initiatives to enhance efficiency and accuracy within AP/AR functions.

Essential Skills

2-3 years of hands-on NetSuite experience in accounts payable and/or receivable.

Solid understanding of accounting principles and procedures.

Strong proficiency in MS Office, especially Excel (pivot tables, lookups, reconciliations).

Excellent attention to detail and organizational skills.

Strong verbal and written communication abilities.

Ability to work independently, manage multiple tasks, and meet deadlines in a fast-paced environment.

Additional Skills & Qualifications

Bachelor's degree in accounting, finance, or related field.

Prior experience in life sciences, biotech, or manufacturing environment.

Knowledge of GAAP and familiarity with audit requirements.

Work Environment

The position is onsite with working hours from 9 AM to 5 PM.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Job Type & Location

This is a Permanent position based out of Princeton, NJ.

Pay and Benefits

The pay range for this position is $65000.00 - $75000.00/yr.

will be sent to each candidate

Workplace Type

This is a fully onsite position in Princeton,NJ.

Application Deadline

This position is anticipated to close on Nov 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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