Administrative Assistant to the Pre-Clinical Dean

Touro University • Middletown, NY • 4h ago

Overview

The Administrative Assistant is responsible for initiating and coordinating administrative and organizational functions in support of the Preclinical Dean as required for the effective operation of the Preclinical Departments.

Responsibilities

The administrative assistant is responsible for managing the administrative activities of the Preclinical Dean to include, but not limited to the following:

Maintains communications, including telephone, text, and email

Maintains the calendar of events and responsibilities

Establishes and maintains recordkeeping systems

Schedules meetings with Students, Faculty, & Chairs

Prepares meeting documents; records, files and distributes minutes

Assists in scheduling annual FDEP, and files forms

Assists in scheduling EDP, and files forms

Schedules student interviews regarding Early Warning, COMBANK compliance, missing requirements, U grade related Provisional Status, COMSAE and COMLEX prep, Leave of Absence and any concern

Files and distributes reports of student surveys

Assists in collecting and filing departmental course reports

Assists in collecting and filing exam item reviews

Assists in processing faculty and staff hiring forms

Assists in processing faculty and staff departmental timesheets

Edits correspondence for the Preclinical Dean

Coordinates correspondence with professional organizations

Assists in preparing budget review and recommendations

Other duties as assigned by the Dean, Executive Assistant to the Dean, & Preclinical Dean

Qualifications

Education/Experience

Bachelor's degree (B.A. or B.S.) required

Bachelor's degree or equivalent experience (1-3 years administrative experience) preferred

Knowledge/Skills/Abilities

Strong organizational skills

Ability to focus on priority tasks

Professional management and communication skills

Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook

Working Conditions

Able to lift up to 5 lbs.

Maximum Salary

USD $55,000.00/Yr.

Minimum Salary

USD $44,000.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans

Medical Plans (choice of EPO, PPO, High Deductible HSA)

Flexible Spending Accounts (FSA)

Dental Plans (PPO & HMO) and Vision Plan

Dependent Care and Transit Programs

Life Insurance, AD&D and Voluntary Supplemental Life Insurance

Short-term and Long-term disability programs

Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

Employee Assistance Program

Early-Release Fridays (upon approval)

Generous Paid Time Off

Vacation, Sick Leave, Personal Leave & Floating Holiday

Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.

Job Locations US-NY-Middletown

ID 2025-12544

College TUNY - College of Osteopathic Medicine

Position Type Full-Time

Schedule Shift 9:00 am - 5:30 pm

Hours Per Week 36.5

Travel None

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US

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