Details
Open Date 10/30/2025
Requisition Number PRN43453B
Job Title Administrative Assistants
Working Title Administrative Assistant IV
Career Progression Track S00
Track Level S4 - Highly Skilled
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Normal in person operating office hours are Monday - Friday, 8am - 5pm
VP Area U of U Health - Academics
Department 00193 - Office of SR VP Health Sci
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $14.58 - $29.12
Close Date 01/30/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Administrative Assistant, IV (AA) will provide administrative support to the System Chief Medical Officer and Chief Strategy Officer and work with other administrative staff to perform a variety of support duties to ensure office operations run smoothly and efficiently within the Office of the Executive Vice President for Health Sciences ( EVPHS ).
The AA will provide calendar support, schedule complex meetings, make travel arrangements, and provide general administrative support as needed for the SCMO and CSO . In addition, this person will support the EVP Office by managing the front desk and related activities, manage large, complex meetings and support related activities like technology setup, catering, and generally help manage the office by monitoring and order supplies, and scheduling maintenance repairs.
This role is required to manage a wide range of tasks and projects with professionalism, discretion, and attention to detail.
This position requires in-office attendance Monday through Friday . Hours may vary between 7am and 6pm-depending on the day's events. Normal operating office hours are Monday - Friday, 8am - 5pm.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities
Administrative Assistants, IV
Serve as the primary point of contact for scheduling and related activities for the System Chief Medical Officer and the Chief Strategy Officer.
Professionally manage daily phone calls and serve as the first point of contact for the EVP Office, maintaining a high level of etiquette and discretion.
Support office leadership by keeping operations organized and team dynamics efficient, and by implementing and maintaining morning and closing procedures.
Uphold strict confidentiality and professionalism in all EVP Office matters.
Learn and utilize financial systems to submit P-Card reimbursements and employee ePRs in compliance with EVP Finance policies.
In partnership with other EVP Office staff, manage weekly to semi-weekly orders for office supplies, including food and beverages.
Provide administrative assistance to EVP Office leadership, including scheduling appointments, coordinating meetings and conferences, and resolving staff/faculty inquiries by directing them appropriately.
Organize and execute events for the EVP Office in accordance with University policy.
Resolve common tech issues with intermediate proficiency in computer and laptop troubleshooting.
Coordinate bookings for conference rooms and other EVP Office spaces.
Address administrative issues and direct staff, faculty, or students to appropriate resources.
Occasionally drive the department vehicle off-campus, maintain a clean driving record, and ensure vehicle upkeep including fueling, washing, and routine checks.
The responsibilities outlined above are not intended to represent an exhaustive list. Additional duties may be assigned as needed to support the evolving priorities of the EVP Office and health system leaders.
Minimum Qualifications
Requires 5+ years of related experience.
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly
related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Preferences
Professionalism, discretion and attention to detail
Strong interpersonal skills and proficiency in both written and verbal communication are preferred.
Familiarity with basic conference room technology and electronics is preferred.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
