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Accounting Clerk I

Allen County Engineer • Lima, OH • 1d ago

Position Title: Account Clerk I

Department: Engineer's Office

Civil Service Status: Un-Classified

FLSA Classification: Non-Exempt

Probationary Period: (1) One Year

General Purpose for Job: Perform general clerical duties in support of the Engineer and Chief Deputy Engineer; process payroll, accounts receivable and accounts payable

Reporting Structure for Account Clerk I

Department Director or Administrator: Allen County Engineer

DUTIES (The duties listed below are illustrative of the work performed by this classification. All duties are essential functions of the job unless otherwise noted. The percentage of time allocated to each group of duties is approximate.)

65% - Highway department clerical support

Auditing vehicle registrations as reported by the counties offices of the Ohio Bureau of Motor Vehicles; preparing spreadsheets for other government entities (e.g., State of Ohio)

Process requests and issue a variety of permits (e.g., driveway, roadside construction, stormwater, moving, access, etc.) in accordance with the policies and procedures of the Engineer's Office.

Compile information relative to the permit application process; prepare summary reports of permit activity

Serve as a general source of information about permits; accepting questions from callers and visitors

Enter all Ohio Utility Protection Service tickets on county construction jobs

Maintain records of road closures, notifying relevant individuals and entities (e.g., Sheriff, news media, schools, fire, etc.)

Use survey and GIS data to locate driveways, determining position within block and assigning structure address accordingly

Provide relevant individuals and entities with new address information (e.g., post office, Auditor's office and Regional Planning

Maintain electronic and hard copy files of road names, addresses, etc.

Perform radio dispatch function; operating two-way radios, processing emergency-related calls and requests by determining appropriate party(ies) to be alerted and/or taking other action as needed

Maintain log of all calls received and transmitted from Base

25% - Clerical support / Receptionist

Greet in-person visitors. Personally assist visitors by providing information or directing visitor to appropriate department representative

Answer telephone: provide general department information, direct calls and take messages

Compile, copy, sort and file records and documents

Perform data entry to update and maintain department databases

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers

Open, sort and route incoming mail and process outgoing mail

Prepare memos, letters, spreadsheets, reports and other documents using word processing, spreadsheet, database and/or presentation software

Prepare responses to correspondence containing routine inquiries

Attend meetings to record proceedings. Transcribe notes, prepare and distribute minutes

Coordinate and publish annual report and newsletter.

Arrange Employee Safety Meeting.

Monitor office supply inventory levels and replenish as needed

Perform other related duties as assigned

10% - Accounts Receivable Clerical support

Gathers data, totaling cost of work performed and materials used to compile invoices

Maintain electronic and hard copy accounts r

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