988 Contract Monitor
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988 Contract Monitor
Salary
$58,872.00 - $94,188.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
ILA 07236 10/31/2025
Department
Colorado Department of Human Services
Division
BHA -
Opening Date
10/31/2025
Closing Date
11/14/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
710 S Ash St c140, Denver, CO 80246, USA
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Stacy Chinea stacy.chinea@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Please note: This recruitment may be used to fill multiple vacancies.
This position is open to current Colorado residents only.
Hybrid position, 1 day per month in the office. Please note: These working arrangements are subject to change.
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CDHSCareers
Description of Job
This position will be paid bi-weekly
The Contract Monitor position is responsible for conducting a set of documented, planned, ongoing, and periodic activities to ensure that vendors comply with fiscal and programmatic agreements,terms and conditions, as well as any relevant laws and regulations. The position requires an understanding of all contract terms and conditions, the ability to communicate contract requirements to all parties involved, and accountability for overseeing the vendor's performance under their contract. The position must also maintain current knowledge of department contract monitoring policy and guidance, and laws, rules, and policies associated with procurement and contracting as required by the funding source. This position works closely with program and fiscal staff and makes recommendations to improve programmatic and fiscal contract monitoring practices and documentation. This position primarily monitors 988 contracts, both contracts funded by the Substance Abuse & Mental Health Services Agency 988 Cooperative agreement and the 988 Crisis Hotline Surcharge funding to ensure that contract requirements are met, all goods and/or services are delivered in a timely manner, documentation is received and filed appropriately and the financial interests of all parties are protected.
Job duties:
Grant and Contract Management
The position assures that the contracts related to the operation of the 988 Colorado Mental Health Line are appropriately monitored to the deliverables, timelines, quality, budget, and business relations detailed in the agreement. Through proactive contract monitoring, this position takes action to update or amend contracts before statutory/fiscal rule violations occur. The position performs the following key monitoring tasks for each contract following the work and timelines specified in the contract:
Assist with developing and maintaining a communication plan with current contact information for the monitoring team and the entity with which the 988 Enterprise holds a contract.
Monitor contracts according to financial and program risk ratings.
Ensure each file has documentation for risk ratings assigned to contractors.
Coordinate and conduct post-award meetings with each contractor to communicate agreement expectations, department points of contact, methods of monitoring and evaluation, etc.
Follow documentation and tracking procedures for logging communications and deliverables. Duties for assessing contractor compliance with BHA standards and other contractual provisions include:
Requesting and receiving ongoing performance data from contractors;
Analyzing invoices, data, and reports to detect potential areas of noncompliance;
Logging and documenting all performance-related communication to contractors and their responses; and,
Making overall assessments of contractor programmatic performance.
Monitor and track spending on all contract budgets through invoice reviews and regular reconciliations between
program staff, fiscal staff, and contractors.
Responsible for detailed invoice review, thorough examination of all source level backup documentation provided by the contractor as well as organization and retention of all contract-related documents.
Complete invoice review process from start to finish including working with authorized program signing officials to finalize the review and invoice checklist before sending it to fiscal for processing.
Inspect and approve the final goods and/or services receipts, and supporting documentation concerning invoices.
Plan, schedule, and conduct site visits (when warranted), utilizing
program/division/department standardized approaches including examining records,
interviews of key contractor staff, and direct observation of performance. Document and
save site visit notifications, agendas, reports, and/or notes.
Ongoing analysis and tracking of process and outcome data submitted to observe contractor performance.
Organize, schedule, conduct, and document contractor performance evaluations.
Contract close-out responsibilities include receiving all deliverables and final invoices,
completing the final performance evaluation, and ensuring the contract file is complete before
final payment.
Determine which financial mechanism is required to procure each deliverable and collaborate with the 988 Contract Administrator when procuring goods and services
Prepare, distribute, collect, and present funding opportunities to the 988 Director; determining funding amounts and the required performance needed for grant compliance.
Review proposals and determine each vendor's ability to perform work as proposed. Assist program in preparing a Statement of Work (SOW) and budget, offering support throughout the contract negotiating process.
Understand how legislative requirements apply to the SOW and ensure their inclusion. Be prepared to identify applicable sections of long-bill form legislation and write contract language matching statute.
BHA Contracting Liaison
Once vendors have been identified to complete required work, this position educates and monitors SOWs, answers questions regarding contract and fiscal compliance, and assists in the identification of services to be completed and what reporting is required.
This position may be called upon to perform tasks or undertake special assignments or projects deemed necessary by BHA, but not specifically referenced in the above duties-other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Experience and/or Education:
Six years of relevant experience in an occupation related to contract administration, procurement, or program management; or an equivalent combination of education and experience totaling six years
Preferred Experience Areas: Behavioral health or human services contracting, fiscal monitoring, performance evaluation, and vendor relations.
Preferred Degree Areas: Business Administration, Public Administration, Behavioral Health Administration, or a related field.
Preferred Qualifications and Essential Competencies:
Deep knowledge of state fiscal rules, procurement processes, and contract compliance.
Experience conducting fiscal and programmatic monitoring for grants or contracts in human services or behavioral health.
Skill in interpreting contract terms, identifying risk, and implementing corrective action.
Strong data management, documentation, and analytical abilities.
Excellent communication skills for vendor coordination and internal collaboration.
Proven ability to manage multiple contracts and priorities simultaneously.
Conditions of Employment:
Standard background check and references required
Motor Vehicle Check, if the employee will drive a state-owned vehicle, either in an ongoing capacity while performing their normal day-to-day job duties, OR on occasion for training/meetings/client visits/etc.
Must possess a valid, non-restricted Colorado Driver's License or a non-restricted U.S. Driver's License for positions within 30 miles of the CO state border
Out-of-State Driver's License holders must obtain a valid, non-restricted Colorado Driver's License within 30 days of employment start date.
This position travels to various meetings, trainings, and on-site monitoring visits.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
Disclose that information on the application.
Explain why the prior termination or resignation should not disqualify you from the current position.
Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
CDHS Selection Process Explanation
Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.
Preferred Qualifications & Competencies:
Relevant years of state service experience.
Minimum Qualification Screening Process
A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications. Do not use "see resume" or "see attached."
You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.
Comparative Analysis Process - Structured Application Review
After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit. The comparative analysis step may also include your results from an eSkills Test.
Your Work Experience/Job Duties
Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.
If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.
Supplemental Questions
Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).
Appeal Rights
You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board (https://spb.colorado.gov/) website.
You or your representative must sign and submit the official appeal form for review.
You can find the official appeal form here (https://spb.colorado.gov/sites/spb/files/documents/Consolidated%20Appeal%20-%20Form%20-%202025.pdf) .
You must be deliver the official appeal form to the State Personnel Board:
By email (dpa_state.personnelboard@state.co.us), or
Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or
Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or
Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
Contact the State Personnel Board for assistance:
At (303) 866-3300, or
Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules (https://spb.colorado.gov/board-rules) webpage.
Supplemental Information
How to apply to the State of Colorado (https://www.youtube.com/watch?v=bKuwGdPpOW0) (Youtube Video, Runtime 3:59, Closed Captions Available)
The Assessment Process (https://cdhs.colorado.gov/information-for-job-applicants#assessment-process)
For additional recruiting questions, please contact: Stacy.Chinea@state.co.us
About Us & Benefits
If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS . In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical (https://dhr.colorado.gov/state-employees/state-employee-benefits/medical-benefits) and dental (https://dhr.colorado.gov/state-employees/state-employee-benefits/dental-insurance) health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage (https://dhr.colorado.gov/state-employees/state-employee-benefits/disability-insurance)
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center (https://stateofcolorado.benefithub.com/app/home)
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs) .
Our Values
We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
ADA Accommodations
CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.
This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us .
EEO Statement
The State of Colorado is an equal opportunity employer
We are committed to increasing a "Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a "Colorado for ALL" drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Additional Support For Your Application
Toll Free Applicant Technical Support
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.
Required Supplemental Questions:
(Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer.
Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application. Yes/No
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application.
In the space below, please explain why the prior termination or resignation should not disqualify your application from the current position.
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
If you are a current or former State of Colorado employee, please list your employee number in the space below.
02
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
03
Were you referred by a CDHS employee? If yes, what is their name?
04
What is your experience with contract monitoring, invoice review, and managing grant funds and deliverables required by federally funded work?
05
How do you ensure compliance with contract terms, deadlines, and reporting requirements?
06
How do you think contract monitoring supports the quality and reliability of behavioral health crisis services and 988 Colorado
07
How do you balance maintaining positive relationships with contractors while ensuring accountability and compliance?
08
Are you willing to accept an offer within the posted salary range?
Yes
No
Required Question
Employer
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
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