Purchasing Administrative Assistant

Aston Carter • Noblesville, IN • 14h ago

Job Title: Purchasing Administrative Assistant

Job Description

We are seeking a dedicated and organized Purchasing Administrative Assistant to support our purchasing operations. This role involves managing the purchase requisition to purchase order process, ensuring all approvals are completed, and coordinating with suppliers and internal teams.

Responsibilities

Manage the purchase requisition to purchase order process for various business units.

Ensure all approvals are completed prior to creating purchase orders.

Create purchase orders, send them to suppliers and requestors, and file them with required documents.

Update purchase orders and add tariffs as necessary.

Run the Purchase Order Confirmation report.

Collaborate with Accounting and Receiving teams to ensure purchase orders are processed for payment.

Conduct weekly meetings with Finance to address invoicing issues, adjusting for receiving and pricing discrepancies.

Add new suppliers in IT systems, ensuring data is input correctly and in a timely manner.

Send documents to suppliers and monitor for timely responses.

File required documents upon completion.

Prepare and send supplier communications.

Approve purchase order reports for Sourcing and Planning.

Essential Skills

Proficiency in administrative assistance and purchase order management.

Strong skills in Microsoft Office and inventory management.

Excellent organizational skills.

Effective communication skills with internal and external parties.

Ability to work with a sense of urgency and multitask effectively.

Additional Skills & Qualifications

Experience with ERP systems is beneficial but not required.

Experience working with multiple software or databases is helpful.

Work Environment

This position requires working 100% on-site, Monday through Friday, from 8 AM to 5 PM.

Job Type & Location

This is a Contract position based out of Noblesville, IN.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Noblesville,IN.

Application Deadline

This position is anticipated to close on Nov 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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