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Administrative Specialist II

University of Idaho • Moscow, ID • 23h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2453917

rAdministrative Specialist II

rPosting Number: SP005066P

rDivision/College: Col of Letters, Arts & Social Sci.

rDepartment: Col of Letters, Arts & Soc Sci

rLocation: Moscow

rPosting Context Statement:

rrPosition Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Compose, proofread, edit and distribute a variety of business

documents and routine reports

Maintain schedules and event calendars

Coordinate logistics for regular travel and meetings

Collect and organize data, enter information into various electronic

systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data

Review internal operating procedures and practices to determine

whether improvements can be made in areas such as workflow and records management

Greet office visitors and respond to incoming calls and email

correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals

Manage inventory

Other duties as assigned

rrRequired Experience:

One year performing office support functions such as document or

records management, composing or editing and formatting business documents, reception and/or customer service

Using computer software and applications for word processing,

spreadsheets, email and internet research

Balancing a workload of assigned tasks to meet multiple deadlines

rrRequired Education:

High School Diploma or equivalent

rrRequired Other:

None

rrAdditional Preferred:

Bachelors degree in Business

Understanding of financial transactions

Strong or advanced analytical and problem solving skills

Strong organization skills, detail-oriented, able to self-start,

prioritize, multitask, and follow through

rrPhysical Requirements & Working Conditions:

None

rrDegree Requirement:

rListed degree qualification is required at time of application

rrFLSA Status: Non-Exempt

rEmployee Category: Classified

rPay Range: \$22.50 per hour or higher depending on education and experience

rType of Appointment: \ofAppointment

rFTE:

rFull Time/Part Time: Full Time

rFunding: This position is contingent upon the continuation of work and/or funding.

rA visa sponsorship is available for the position listed in this vacancy: No

rPosting Date: 10/28/2025

rClosing Date:

rOpen Until Filled: Yes

rSpecial Instructions to Applicants:

Position remains open until filled with a first consideration date of November 11, 2025. To apply, please submit the following:

1) Current resume;

2) A letter of qualification addressing how you meet all required qualifications and any additional preferred qualifications;

3) Names and phone numbers for three professional references.

rApplicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources{target="_blank"}

rBackground Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rTo apply, visit https://uidaho.peopleadmin.com/postings/49900

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

rPosted by the FREE value-added recruitment advertising agency

jeid-703a0f7553fb0842a954fbbc9958247f

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