Job Title: Administrative Specialist
Summary:
Provides professional administrative support to department leaders and teams, utilizing discretion, independent judgment, and technical proficiency to effectively manage workflow and contribute to organizational success. Works proactively and resourcefully with minimal supervision to ensure seamless operations.
Key Responsibilities:
Deliver a wide range of administrative support to leaders, teams, and groups, ensuring efficiency and accuracy in all tasks.
Independently coordinate meetings, book conference rooms, manage visitor processes, order catering, and prepare meeting materials. Take meeting notes and assist with presentations as needed.
Ensure consistent communications flow by leveraging understanding of the organization's structure, processes, and business functions.
Arrange domestic and international business travel, including flights, hotels, cars, and restaurant reservations. Prepare and manage travel itineraries for team members and leaders.
Complete and submit expense reports on behalf of leaders and teams. Monitor and track departmental expenses against budget, resolve discrepancies, and generate timely reports for budget owners.
Support technical office operations by maintaining documents in SharePoint and Teams, serving as the focal point for equipment and software, and coaching colleagues in technology use.
Actively participate in projects, efficiently completing assignments independently or as a team member. Drive project team efficiency through continuous improvement and problem-solving.
Serve as a point of contact for troubleshooting issues, liaising with external vendors and service providers, and fostering a collaborative workplace atmosphere.
Promote and communicate workplace safety. May act as group safety warden, delivering timely safety messages.
Build strong working relationships across the organization, communicating clearly and proactively with diverse audiences. Address concerns, resolve issues, and alert stakeholders to potential challenges.
Understand and help achieve team objectives, connecting daily activities to broader departmental goals and strategy. Model high standards of personal excellence, integrity, and motivation.
Uphold information integrity principles, properly classifying, storing, and protecting confidential data in line with company guidelines.
Identify and respond to customer, client, and co-worker needs promptly, leveraging integrated business systems for effective support.
Qualifications & Skills:
Proven ability to prioritize competing requests and manage multiple tasks effectively.
Exceptional organization, time management, and planning skills, with an eye for anticipating resource needs.
Technologically adept and comfortable learning new systems, tools, and equipment.
Strong problem-solving skills and a proactive approach to overcoming challenges.
Effective communicator, able to tailor written and verbal messages to various audiences.
Team-oriented, approachable, and committed to fostering a positive work environment.
Demonstrates adaptability and maintains productivity during periods of change.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
