Position Details
Position Information
Requisition Number
S4838P
Home Org Name
AVP, Administrative Effectiveness
Division Name
Administrative Effectiveness
Position Title
Administrative Effectiveness Coordinator
Job Class Code
AB47
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
Administrative Effectiveness at Auburn University is seeking a highly organized and proactive Administrative Effectiveness Coordinator to support the executive leadership of the Administrative Effectiveness (AE) organization, including the Associate Vice President and Executive Director for Administrative Effectiveness. This key role ensures operational efficiency, compliance, and seamless communication across AE, the Business and Administration division, and the broader university community.
As the central point of contact for the AE leadership team, you will coordinate meetings and events, manage critical data, and provide advanced administrative, financial, and analytical support. This position requires handling sensitive information with discretion while contributing to institutional initiatives and supporting organizational effectiveness at all levels.
Essential Functions
Serves as a primary point of contact for internal staff, other departments and units, and external vendors. Advises on policies and procedures related to business operations, budgeting, and human resources in conjunction with Business and Administration HR management. Facilitates communication and serves as the coordinating liaison between Administrative Effectiveness, theSVP for Business and Administration & CFO's office.
Coordinates daily business operations, including the review and processing of financial transactions, timekeeping, travel vouchers, and purchase orders. Assists with budget preparation and tracking for specific areas, including purchase card reconciliations and processing of Professional Services Contracts. Provides project coordination and support for budget-related tasks and processes. Responsible for budget preparation and tracking for the responsible area, ensuring all financial transactions and records are accurate.
In collaboration with Business and Administration HR, assists and coordinates key HR processes, including recruitment needs, onboarding, and performance reviews for the Administration Effectiveness units. Handles confidential employee information with discretion and provides guidance to unit staff on HR and general university policies. Maintains important information and data on all employees of direct report units, including personnel and staffing information for all levels of employees (e.g., full-time,TES , student).
Coordinates and prepares data, reports, and documentation for Southern Association of Colleges and Schools Commission on Colleges (SACSCOC ) accreditation, strategic planning, and other compliance-related initiatives, ensuring all processes and information meet university standards.
Assists with the planning, coordination, and execution of various events within the university, including scheduling, logistics, and technical assistance. Coordinates designated programs, meetings, and events, securing all necessary equipment, tools, supplies, and/or unit needs.
Tracks and maintains all office spaces, schedules, and access. Requests maintenance assistance through work orders for the Administrative Effectiveness offices and adjacent spaces. Responsible for all office inventories and purchases, and coordinates vendor management. Coordinates personnel and meeting schedules for the responsible area. Provides general and specialized administrative support, including but not limited to preparing agendas, notices, minutes, reports, and documents; providing correspondence, filing, and record-keeping; preparing and processing forms; overseeing mail distribution and outgoing mailings; as well as purchasing and ordering supplies through material requests and other methods.
Provides feedback and guidance on the development and implementation of new systems and workflow procedures, and may train others on new processes, including the replacement of non-digital processes. This role effectively uses approved technologies to ensure that Administrative Effectiveness is fully engaged in all Business Modernization processes and practices.
Performs other related duties as assigned.
Why Work at Auburn?
Life-Changing Impact : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
Culture of Excellence : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
We're Here for You : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
Sweet Home Alabama : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
Minimum Qualifications
Education: Bachelor's degree
Experience: 3 years of experience in providing high-level administrative coordination or support, including coordinating financial processes, coordinating HR functions, preparing documentation and reports for senior leadership, or using data and technology to analyze operations and enhance efficiency.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Degree in Business Administration, Public Administration, Higher Education Administration, Communications, Finance, or related field is desired.
Posting Detail Information
Salary Range
$43,480 - $65,230
Job Category
Administrative
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
10/17/2025
Closing Date
10/31/2025
Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/56472
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
