Administrative and Event Coordinator

Brown University • Providence, RI • 12h ago

Job Description:

The Administrative and Event Coordinator, working with the Pembroke Center Director, Associate Director, Center Manager, faculty seminar leaders, and other staff members, manages the planning and execution of a broad range of events, from small student information sessions to high-profile lectures to multi-day conferences and exhibits, in virtual, in-person, and hybrid modes.

The incumbent interfaces with visitors, faculty, staff, students, and other constituents inside and outside the University, serving as a regular point of contact and maintaining the center's high standards of administrative support. This team member is responsible for coordinating all aspects of the center's public, curricular, and research events including the management of hospitality, visitor travel, event and exhibit spaces, facilities services, catering, media services, and all other event needs.

The Administrative and Event Coordinator contributes to financial and operational support for events and programs, initiates and processes honorarium and reimbursement payments, keeps track of event expenses and meeting budget targets. The position supports regular office operations including the Gender and Sexuality Studies (GNSS) concentration, the Pembroke Center Archives and the Friends of the Pembroke Center, and actively maintains knowledge of relevant University policies, center guidelines, and technical systems to fulfill their responsibilities.

Education and Experience

Associate's degree and at least 3 years of administrative experience, or the equivalent combination of education and experience.

Experience coordinating events, preferably in an academic setting.

Experience in an academic or non-profit setting is preferred.

Prior financial experience preferred.

Experience coordinating/planning small and large in-person, virtual, and hybrid events.

Experience in Windows and Mac operating systems using word processing, email, and spreadsheet software.

Proficiency in, and ability and willingness to learn, Adobe, Microsoft, and Google Suite, Workday, and other systems.

Strong financial management skills

Excellent interpersonal skills to deal effectively and efficiently with a diverse population of students, staff, faculty, and administrators.

Flexibility and a willingness to work cooperatively with other support staff to provide coverage to the office is essential.

Excellent administrative, time management and organizational skills

Excellent communication skills

Customer-focused, customer service oriented. Strong sense of hospitality and service.

Excellent attention to detail

Initiative and ability to think, act, and solve problems independently and as a member of a highly collaborative team

Ability to multitask and prioritize workload and goals in a fast-paced environment.

Applicants must submit a cover letter and CV/resume.

Why Brown?

Brown University (https://www.brown.edu/) is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers flexible work/life balance ; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here (https://www.brown.edu/a-z/benefits-working-brown) .

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here (https://www.brown.edu/a-z/benefits-working-brown) .

Recruiting Start Date:

2025-10-23

Job Posting Title:

Administrative and Event Coordinator

Department:

Pembroke Center For Teaching and Research on Women

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

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